5 Ways to Support Your Employees and Help them Perform Under Pressure

In 2016, Swiss bank UBS identified 71 cities with the longest average working week per worker. Two Indian cities ‘featured’ in the Top 10 – Mumbai at #2 and Delhi at #4.

Japan’s workaholic culture has spawned the term karoshi (death by overwork) with overworked workers committing suicide out of despair still a common occurrence.

In India, although karoshi incidents are rare, there are still huge costs associated with overworked employees. So if you are a firm’s manager, what can you do to help your employees cope with work stress? How can you ensure that under-pressure employees are not sick employees – or worse – suicidal employees?

Try these 5 strategies:

  1. Acknowledge your employees’ efforts and don’t be stingy with ‘downtime’

If your employees are pulling all-nighters to meet huge targets or working weekends to help the company meet its goals, tell them you appreciate it. Let them take time off without making them feel guilty or worried that they will be punished for it later. Throw them a party or take them out for a meal. Even ordering some pizzas and giving people half a day off can work wonders with morale.

  1. Encourage open communication that goes beyond a token ‘open-door policy’

Promote a culture that blends informal check-ins with more formal performance reviews. This can help managers identify stressed employees and design strategies to help. The latter can include setting up a confidential helpline, redesigning their workflow, instituting a ‘wellness’ programme or providing an on-staff psychologist or free therapy.

  1. Walk the talk: Promote REAL work-life balance!

The term ‘work-life balance’ has become a cliche in corporate parlance. Some companies use it just to promote a rosy image of themselves to clients, potential employees or other stakeholders. But if you truly want your employees to be happy at work, you have to find ways to make work-life balance part of official company policy. Institute strict working hours, discourage employees from working on weekends, encourage them to eat healthy, exercise and pursue hobbies, and allow occasional telecommuting.

  1. Encourage them to learn and grow

Provide opportunities for upskilling and reskilling can help employees feel better-equipped to cope with the stresses of work task lists. Help them build confidence by identifying their training needs and ensuring that those needs are met. Even coaching and mentoring – inexpensive ways to let them know you care about their progress – can help. Upside for you – more loyal employees!

  1. Promote a culture of accountability and ‘ownership’

Companies and its employees often work in separate vacuums where the ‘twain never meet’. Communicate your firm’s purpose to them and encourage them to ask questions, provide feedback and offer suggestions. Help them make sense of their KPIs. Encourage them to be accountable for their work (no buck-passing!) so they understand the difference their contribution makes to the company’s goals and aspirations.

How do you support your staff when they’re feeling the pressure? Software can help! To know more about Spine Technologies firm- and employee-friendly solutions, contact us today!


EPF amount withdrawal using UMANG app

A massive number of citizens have experienced financial distress because of the pandemic of coronavirus. India has also faced an immense number of job loss and salary cuts this year and to cover the emergency or financial needs during this pandemic stage citizens are breaking their FDs, and making a partial withdrawal from their EPF account to overcome the financial instability of COVID-19.


How Spine HR can minimize the burden of your payroll team this FY?

Are you looking for automating your payroll process?? Do you wish to make your payroll process quick and easy??

Payroll may seem very simple but it is very complicated to its core. Calculating and making deductions from employee’s paycheck and paying accurate funds to the right government agency; it is very tedious. Luckily, nowadays various HRMS and payroll software are available in the market, which offers similar capabilities. However, while choosing the best fit for your organization, the first and foremost focus should be on security. The second thing to consider is compatibility and the flexibility of the software. Lastly, the system should also provide you with the view function for the reports and the historical functions.

Among all the payroll solutions, there is a name that stands out of the crowd, ‘Spine HR.’ Spine HRMS  is one of the top HR software in India. It is a multi-functional software with a very great user experience across industries. Spine HR can record and manage complete records of employees within an organisation to fulfill the statutory HR policies. Apart from this, it also takes care of various tasks such as:

  1. Employee Life cycle Management
  2. Attendance Management
  3. Leave Management
  4. Workflow Management
  5. Payroll Management
  6. Performance Management
  7. Recruitment Management
  8. Training and Development

This cloud based application is an automation solution for all HR processes and it lets corporates focus on their most valuable assets, their ‘employee.’

Spine HRMS offers an easy solution to the problem. Its inbuilt payroll management system runs with few clicks to complete payroll calculation, tax calculation, managing allowances, and deduction, and generate payslips. It eases up the burden of your payroll team as it not only runs payroll in a jiffy by automating the process but it also keeps them assured that they will steer clear of any compliance penalty.

This HRMS is developed by a very reputed company, Spine technologies. Their years of expertise and value-added services have helped them earn fame across the globe. Their software is very cost effective and provides faster ROI. All their products are intellectualized, designed and updated with latest technologies.

A brief about Spine Technologies Pvt. Ltd.:

With nineteen years of expertise in Human Resource Management, a team of highly skilled individuals, Spine Technologies Pvt. Ltd. is serving 3000+ corporates across the globe. They have three different product offerings, namely:

  1. Spine HR

Spine HR, a software that takes care of all the day to day activities of the HR department. It handles the entire employee life-cycle within the organization.

2. Spine Payroll

Spine Payroll is a payroll management software that is very simple and user-friendly.

3. Spine Assets

Spine Assets helps you to manage the life-cycle of your fixed assets in a very cost-effective way.

Through their excellent product offering and work integrity, Spine technologies have created a global brand of its name for HR, ASSETS and Value-Added Software’s. Their software solutions are very dynamic yet flexible thereby reducing the dependency of corporates for customized solutions.


Why HR Software Plays Vital Role At Construction Sites?

Tik- Tok, Tok tok!!! That’s the sound we always here at construction sites, right? Construction companies face unique challenges with HR management due to the highly mobile and ever-changing nature of the work. However, managing employees well and recruiting the right people is absolutely critical in the construction industry. A great HR software solution can help you keep your information straight while empowering your employees so your projects are completed efficiently.

Simplify Time and Attendance Tracking

When you have employees working at multiple job sites and performing various tasks, managing time and attendance can become difficult. HR software solutions may offer several different options for time and attendance tracking that can make it much easier to keep track of every employee than manual time keeping. Employees may be able to clock in using a mobile device or submit their own time sheets for review.

To make record keeping more comprehensive without any extra work, many HR software solutions filter time and attendance information into relevant areas like payroll, benefits, and performance tracking modules. Having this information automatically update can help management to spot things like attendance issues or compliance gaps at a glance. The information will also be stored so that it can be retrieved as needed.

Manage Payroll Challenges

Payroll is automatically expedited when time and attendance information is updated regularly, but HR software can help with other construction payroll challenges, as well. HR managers may have to differentiate union from non-union wages, figure out how to pay contractors versus employees, and deduct according to varying tax rates. The right HR software solution will allow you to set rules that can automate these calculations and prevent errors.

Ensure Compliance with HR Legislation

Construction is inherently a vigorous and labor intensive job, so there are many regulations in place to protect employees. HR software can keep managers and HR professionals updated on all compliance needs, while also making it possible to track and report with just a few clicks. This can help to prevent costly penalties, but it can also keep employees and clients safer by allowing you to easily track and view issues that could potentially cause hazards.

Streamline Recruitment and Set High Standards

Recruiting for a construction company can be difficult. There’s a specific skill set that’s required for any given position, with many different positions needed to accomplish every job. When a single position is vacant or an employee has an attendance or performance issue, it can delay projects or reduce the quality of the work being performed by your company.

Using HR software for recruitment allows you to tap into a larger talent pool and use stringent guidelines and screenings for selecting your new employees. With the right systems in place, you can raise your hiring standards and reduce the time to hire.

Continuously Train Employees

While on the job training is critical, HR software can be used to track certifications and link to learning management systems for theory-based training. Having continuous training in place makes succession planning easier and ensures that your employees have all of the required certifications. Many systems can also be set up to provide alerts regarding certifications that are about to expire.

A HR software solution makes it easier to manage your people, so that they can manage your construction projects.


4 Big Challenges Facing HR Professionals in the Healthcare Industry

The healthcare industry has always had to operate under a certain amount of pressure.

Since their work is critical to the health and well-being of so many, healthcare professionals deal with incredible levels of stress you won’t find in other professions. And recent trends indicate that the pressure is only going to increase.

So, what is the role of the human resources software of spine plays?

From small rural clinics to big city hospitals, human resources in healthcare will also feel the pressure. These professionals face issues like staffing shortages, employee burnout, and more. To overcome these hurdles, HR must better understand the how and why behind each one.

1. Staff Shortages

One of the most pressing human resource issues in healthcare involves recruiting.

The Bureau of Labor Statistics “projects the need for an additional 203,700 new RNs each year through 2026 to fill newly created positions and to replace retiring nurses.” In addition, it’s estimated that there will be a total of 1.2 million vacancies for nursing positions by 2022.

There are a number of factors contributing to this problem. First, as members of the baby boomer generation continue to age, their massive numbers create a considerable workload for medical professionals. It’s affecting the problem from the inside as well, as nurses from that generation are beginning to retire and leave the workforce in droves.

Over here our spine HRM software’s recruitment module plays vital role, as our software is designed to handle end number of user and data base which makes new recruitment easy as it was never before

2. Turnover Rates

In addition to hiring shortages, hospitals and clinics are also struggling to retain the excellent staff members they already have. With so many jobs open to medical professionals, it’s all too easy for staff to leave if they’re unhappy or dissatisfied.

Over the last several years, the average turnover rate for hospitals has been creeping upward. In 2018, hospitals experienced the highest turnover rate in over a decade, and since 2014, the average hospital has turned over 87.8% of its entire workforce. And the numbers suggest that things may only get worse.

These high turnover rates are costing hospitals millions. The cost of replacing a bedside nurse is about $52,100, resulting in the average hospital losing $4.4M – $6.9M a year.

To exclude this type of expensive turnover rates we have integrated  performance management system (PMS) in our spine software. Which evaluate & appraise each and every staff of your hospital or clinic. This will automatically gets a clear picture of your precise employees.

3. Employee Burnout

The issue of employee burnout is tangled up in the issues of staff shortages and turnover.

Burnout is caused in part by staffing shortages, and it has a compounding effect on employee turnover. On top of that, burnout has a negative impact on both patient care and patient safety, as emotional, mental, and physical exhaustion leaves providers (doctors and nurse practitioners included) unable to perform their best.

Recent surveys have found that burnout rates for nurses are as high as 70 percent, while burnout rates for doctors and nurse practitioners can reach as high as 50 percent. These statistics reflect an epidemic, the ramifications of which include poorer patient health. There’s a significant correlation between these burnout rates and increases in patient infection rates. Patients can see the impact of burnout, too; they report lower satisfaction rates in facilities where burnout rates are higher.

Those decreased satisfaction rates could be the result of emotional distance on the part of clinicians. This can only be solved easily from spine HRMS, In Spine HRMS you can easily ask for surveys and feedback. Apart, from that each and every employees can be measured from performance module and can be provided training and induction to discover & nurture skills with learning route and roster.

4. Training and Development

As mentioned previously, employees in the medical field today are looking to learn new skills and gain access to advancement opportunities.

And providing this kind of employee engagement is a critical job of HR in the healthcare industry.

Many in the nursing profession intend to further their careers by becoming nurse practitioners, doctors, or nursing managers, and more and more often they expect help along that journey from their employers.


The medical field can be difficult and stressful, and as the people tasked with managing and supporting doctors and nurses, Spine HRMS in healthcare need to be partners with practitioners in improving employee engagement, job satisfaction, and in turn, the quality of patient care.  With the right tools, they can help employees become more effective—and more satisfied—in their work.


HRMS for Logistics & Transportation

Every industry needs a proper HR and payroll processes to function in a better way. As a business owner of the transportation and logistics industry, you may come across a lot of unique challenges which may or may not have a huge impact on other industries. Here in transportation and logistics, people work from different locations and in a different environment. Complex shifts, different time patterns are very common in this industry which needs different levels of monitoring, regularization, and restrictions. Can you think of other challenges? We have the right solution for them!

Why should the transportation industry opt for Spine HRM software?

Are you managing a fleet of vehicles? What is the most challenging part of your business? We are sure that you would have managed your technical difficulties and challenges. So, what’s next? How do you manage your team? Managing the employee data, processing payments, payroll calculation, government reporting and compliance and other influences are the most difficult tasks of your transportation and logistics business that are often ignored. We’d like to deliver a spot-on software solution that will help you manage the entire business in just a few clicks.

It’s tough when your employees are on-the-go, now you can account for them with ease

Track the attendance of your staff who are always on-the-go

In an industry whereby, delivery and shipments are the bread and butter of the trade, staff are always on the go and might not even have the chance to be in their seat in the office. Track their whereabouts at ease using the user-friendly time and attendance function.

Accessibility of system regardless of where your staff is at

Being on the go also means that most of the data and details that the staff will need to access will be on their tablet or mobile devices.  With Spine app, the staff can attend to all their HR needs anywhere and everywhere.

Easy to use Shift-scheduling feature for staff with unavoidable shift work

With the use of a shift-scheduler which links to an HRMS, shifts could now be better planned and HR will need not to tabulate the shifts and pay manually again!

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