“Hire to Retire, Onboarding to Exit” you might have heard these phrases and thought what exactly do they mean and how do they affect your organisation and employees?
Employee Life Cycle is the period for which an employee works at a particular organisation. It also includes the onboarding and exit processes. From the moment of onboarding till the full and final settlement is done and the money is received/paid by the employee, the Employee Life Cycle goes on.
Okay but how does having a Human resource Management System affect the life cycle of your employees? Well Here’s how an HRMS affects your employees’ life cycle:
– Employee Onboarding
“Onboarding” refers to the processes in which new hires are integrated into the organisation. It includes activities that allow new employees to complete an initial new-hire orientation process, as well as learn about the organisation and its structure, culture, vision, mission and values. A Human Resource Management System boosts the onboarding efficiency by automating the whole process. Besides that, an HRMS also liberates the HR, who can now focus on more productive tasks.
Once the new employee is onboard, various documents are collected. Identity card, Address proof, Bank Details and many more such documents are needed to be submitted for numerous purposes. The traditional way was to get a copy of each and every document and hand them over to the HR who would then update the employee master and call the onboarding process complete. But with an HRMS, just scanned copies are needed to be uploaded to complete the onboarding process. HR can collect physical copies whenever convenient.
– Surveys & Reports
The employer needs to ensure that the employee recruited is actually making progress and there is nothing hindering the growth of the employee. For this purpose, surveys are conducted and progress reports are made. Traditionally, Surveys were in the form of a face to face questionnaire which could make the employee nervous or even afraid of speaking the truth as a low level of confidentiality is maintained. With a HRM System, these surveys can be done online with a high level of confidentiality. On the other hand, there is no need for an HR or Manager to go out of their way to track and review the progress of the employee with an HRMS. The system auto generates progress reports and can view them as per the user’s liking and convenience.
Exit, here refers to the exit of the employee from the organisation. Be it resignation, retirement or any other means. Exit of an employee might not sound like much at first glance but there is a lot more to it. Calculation of arrears, gratuity, loans and advances and other full and final settlement requirements. Having an HR System allows you to automate the calculation. Also, the employee can submit their resignation offline with the actual letter as an attachment and this can then be reviewed by the hierarchy set by the user. The HR can review or revoke the separation activity at any point of time and anywhere. Entire full and final settlement process can be managed to relieve the employees and the analytical reports can be generated for separation.
In conclusion, an HRMS lends the process automation which makes the entire process quicker, more accurate and efficient. From onboarding to exit, an HRMS ensures the employee has no obstacles in communication with the employer. It also provides the required reports to the employer whenever required.
If you want to manage your employees’ life cycle in an efficient and more advanced manner, Spine HR Suite is the way to go! For more information you can click here and visit Spine Technologies.