How HRMS Benefits Your Organization’s Performance

On average it takes 37 to 42 days to fill out a vacancy. Now that is a blow to productivity. Imagine how quick the recruitment would’ve been if done by a Human resource Management System.

Human Capital Management (HCM) drastically enhances the organizational efficiency of a company. Human Resource Management System (HRMS) is very likely to affect employee performance. It can generate payslips, performance reports and can provide many other such insights which aids the evaluation process. For such evaluation, the HR would otherwise need multiple tools like registers, excel sheets, employee payslips, etc. But with HRMS, all these tools come under one roof making the HR Software one integrated solution for major HR needs.

An HR Management Software makes the management process way smoother, pleasant and easy-going. The lockdown has brought an upswing in the usage of HR software across many small-medium sized companies as well. Being automated and often modular, an HRM Software can be a perfect fit for an organization regardless of its size. Being said that, here are some ways in which HRMS can benefit your organization:

• Automated & Modular

Automation in HR enhances the efficiency of employees by freeing them from tiresome and monotonous chores. This lets them concentrate more on strategic and complex tasks, making such productive tasks end up on top of the priority list.

Usually HR software is modular. Spine HRMS consists of 18 different HR modules so you can pick and choose and make the product a perfect fit for your organization. Modularity makes the Spine HR Software flexible and compatible for almost  any kind of organization; small or big. The following are some of the major HRMS Modules:

• Employee Self Service (ESS)

Employee Self Service (ESS) is a module of HRMS which allows the employee to view, review, change or update information related to them. Changing and/or updating the information requires the approval of the manager. Once approved, this information will be updated in the employee master straight away. This makes the employee master updation process straightforward and enables the employee to update such information without reaching out to the HR.

• Reports & Analytics

HRMS allows you to generate various statutory and MIS reports. These reports provide analytics of the various departments and activities of the organization. The reports can be viewed as graphical data which makes understanding simpler. Comparisons can be made using these reports to derive the growth of the company as a whole as well as growth by department and employees.

• Payroll

Salary processing and payroll is a crucial activity for the organization as well as the employees. Payroll includes calculation of salaries, statutory dues and generation of MIS and Statutory reports. Besides calculating monthly salaries, it also calculates the changes in salary, processes loans, claims and reimbursements and other statutory dues. It also makes calculation of arrears easier. Automation makes the whole process a lot quicker and accurate as the probability of human error is eliminated. The employees can view their salary breakdown i.e, deduction of taxes, reimbursement of balances, etc. This helps in maintaining transparency and benefits the organization in the long term.

• Attendance & Leave Management

Generating and tracking attendance details of the employees is now drawing the attention of many organizations. With HRMS, organizations and employees themselves can keep a track of all their balance and remaining leaves. With Employee leave management system, you can keep a record of your employees’ in-time and out-time, and their overall attendance. This also aids in processing of payroll.

• Performance Appraisal

Performance Management System (PMS) is an emerging trend in HR, every company wants to know their employees’ performance. HR Management System tracks the employees’ performance and provides their performance reports. This allows the managers as well as the employees to track and evaluate the actual progress. Also making them aware of the areas that need improvement.

• Recruitment & Training

It takes a considerable amount for the HR person to read, sort and revert back to all the chosen applicants.  What if an HR software carried out all this work? Automation would make this easier, quicker and more efficient. You can learn more about automation in Recruitment & Training here.

• Streamlines Workflow

An HRM Software keeps the track of an employee from onboarding to exit. This helps in understanding the workflow and employee life cycle. This ensures best performance and increased productivity by assigning proper tasks to proper employees. Alongside this, an HR System automates the monotonous work that the HR does like maintaining salary and attendance records allowing them to focus more on other important tasks.

• Helps in Employee Retention

Installing an HRM Software not only helps an organization manage its employees better but it also helps in maintaining transparency with the employee. With HRMS an employee can view his/her salary details, workflow, upcoming plans and events and can get progress reports. This encourages the employee to perform better. And when employees get a friendly and growth oriented environment, they tend to stay longer at the organization.

• Eliminates Human Errors

How many times have you been in a situation when a typing error has deviated you from your desired result or you had to go over the whole excel sheet just because you typed a letter twice? With an HR Tool, you do not need to worry about these such mistakes! Humans are bound to make errors while doing a lot of work at a time, may it be work pressure or mere haste. Implementation of HRMS eliminates such human errors.

Conclusion

To sum up, Human Resource is a precious resource for any organization. HRMS lets the managers supervise and direct the employees more efficiently. HR Management System greatly increases the productivity and performance of your organization by automating the tedious work done by the employees, allowing them to focus more on tasks that need more planning.

If you are looking for an HRM Solution to increase your organization’s performance, Spine HR is one of the top HR software’s in the market. Spine Technologies is a leading HR Tech Company providing HRM Solutions for over two decades.