Off-Boarding
A disorganised exit process creates compliance risk, delayed full-and-final settlements, and a poor last impression. The off-boarding module digitises clearance, asset handovers, feedback collection, and exit interviews into one workflow, ensuring every departing employee has a smooth, compliant, and well-documented transition out of the organisation.
Key Features
Exit Request & Approval
Manage resignation requests with a structured approval workflow, ensuring transparency and compliance
Clearance Sign-Off
Automate clearance processes across departments, tracking pending approvals for a seamless exit
Final Settlement Processing
Calculate and process full & final settlements, including pending dues, reimbursements, and gratuity
Exit Interview & Feedback
Conduct structured exit interviews, capture employee feedback, and generate insights for retention strategies
Document & Asset Retrieval
Track and retrieve company-issued assets and documentation before the employee's last working day
Employee Exit Survey
Gather valuable feedback through automated exit surveys to improve organizational policies and work culture
Feedback Questionnaires
Configure department-specific exit feedback questionnaires to gather structured employee feedback during offboarding.
Report Writer Tool
Generate customized offboarding reports to analyse exit data and track employee separation activities.
Report Templates
Create and configure report templates to meet organizational reporting and documentation requirements.
Resignation Revocation
Allow HR to revoke employee resignations as required by organizational policies.
WhatsApp & Email Approvals
Enable approvers to review and approve offboarding requests through WhatsApp and email for convenient processing.
Payroll & Leave Integration
Integrate offboarding with payroll and leave management, including controls over leave applications during the notice period.
Highlights
Stress-Free Employee Exit
Make offboarding simple and efficient with structured workflows, ensuring compliance and smooth transitions.
- Quick Resignation Process – Employees can initiate exits with easy approvals.
- Clearance & Handover Tracking – Ensure all tasks are completed before exit.
- Exit Interviews & Feedback – Gain insights to improve employee experience.
Seamless Final Settlements
Handle final payments, revocations, and adjustments effortlessly for a professional exit experience.
- Accurate Salary & Bonus Adjustments – Automate final payouts and deductions.
- Resignation Revocation Management – Record and manage withdrawal requests.
- Hassle-Free Process – Ensure a smooth exit while leaving a positive last impression.
- Asset & Clearance Tracking – Monitor return of company assets and completion of exit formalities seamlessly.
Insights
Smoother Resignation Approvals
Automated Clearance Tracking
Faster Final Settlements
Structured Exit Interviews
Faster Asset Retrieval
Employee offboarding software helps businesses manage employee exits, including clearance activities, exit documentation, handovers, and final settlement processes.
Spine HR Ng helps organizations structure employee exit processes, coordinate required activities, and maintain relevant employee records.
Configurable workflows help businesses align employee exit procedures with internal policies, approval hierarchies, and role-specific requirements.
Exit interview processes help HR teams collect employee feedback, understand reasons for attrition, and identify opportunities to improve retention.
Digital clearance workflows help organizations coordinate responsibilities across departments and track outstanding tasks before an employee exits.
Spine HR Ng supports integrated HR and payroll processes that can help manage final settlement calculations according to configured payroll rules.
Structured exit workflows and organized documentation help businesses maintain consistent records and follow established employee separation procedures.
Yes, structured offboarding processes help HR teams monitor pending tasks, approvals, and clearance activities throughout the employee exit journey.
Access to former employee records depends on the organization’s configured policies and available self-service capabilities.
Spine HR Ng helps businesses organize exit formalities, coordinate clearances, maintain employee records, and streamline HR and payroll processes during employee separation.
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