“Why do I need an HR Software when the old, traditional HR System is working alright?” We are sure you have thought about this at least once while thinking about an HRMS.
Yes, the old, traditional HR System is fine. But that’s all there is to it, it is just “fine”. And in this extremely competitive era, no one wants to be just “fine”, “average” or “mediocre”. An HRMS will help you gain an edge over your competitors. But then again there is the question of “How to choose an HRMS?” you can read “Essential Features that you should consider while choosing a FAMS”
Now, let us come to main topic, here are the factors that will help you gain an edge over your competitors if you implement an HRMS:
– Automated Performance Tracking
Performance Tracking is one of the most crucial duties of an HR (alongside the HOD/ Manager). It can get a bit arduous at times if not done properly. And more importantly, an organisation and the employer needs to know the growth and performance of an employee. This is to decide whether the employee is doing exceptional and might consider a promotion or some kind of promotionary motivation. Or to know if the employee is lacking in certain areas and needs more training. Performance tracking also aids in identifying employees who are constantly performing at an underwhelming rate and helps in deciding whether to look for a replacement for them. Okay but how does an HRMS help in performance tracking? Well, the simple answer to that is- An HRM Software makes the whole process automated and online! Which means you can track the data for “n” number of years and can get precisely detailed reports! You can also read 6 major features of a PMS that will help you enhance your organisation’s performance to know more about PMS.
– Easier and Quicker Recruitment
Remember the employee you felt like you needed to replace as their performance was constantly poor? But what if the employee is in a good position and has a skillset that might be very difficult to find in the pool of applicants? That is when HRMS kicks in! A Human Resource Management System allows you to filter down job applications based on skill set and automates the very first round of recruitment! Now that is some advanced tech! Alongside boosting recruitment efficiency, an HRM Software also makes the onboarding and documentation process a lot quicker. You might also want to read How HRMS increases recruitment and onboarding efficiency
– Accurate Salary & Arrear Calculations
Now that you have the track of your employees’ performance and have recruited the correctly skilled employee for your organisation, it is the time for their fair remuneration. A Human Resource Management System makes the calculation of the salaries and arrears very simple and straightforward. You can leave your payroll worries to your HR System and focus on more productive tasks! If you are considering investing in a payroll, you might want to read 9 Essential features a payroll must offer first.
– Organised Workflow
Many organisations unknowingly suffer with a condition called “miscommunication and disorganised workflow”. You surely would not like to be on that list. One way of ensuring that you do not end up like such is implementing an HRM System. Not only does the HRMS helps you communicate with your employees better but it also lets you create levels of approval and a proper workflow chart for smoother flow of operations.
– Reduced Dependency on HR
And finally, a Human Resource Management System reduces the employees’ dependency on HR! Not that the role of HR would be completely eliminated but an HRMS makes the employees self sufficient on the major part. Many everyday processes can be done directly through the Employee Self Service Portal. And because of this, the HR can focus more on productive tasks and maintaining a work-friendly environment in the organisation.
To conclude, an HRM Software covers all the basic elements of an HRs duties while assisting the HR in carrying out their responsibilities as well. If you are on the hunt for the perfect HR Solution- A one stop software, Spine HR Suite is what you have been hunting for! You can learn more about Spine HR Suite here.