No more HR Cabin visits to just rectify an error in your personal information! Change it yourself with ESS in no time!
What is ESS?
Employee Self Service (ESS) is a module of HRMS which majorly dismisses the need of an employee to go to the HR. It aims to allow the HR manager to more complex tasks like managing the workforce, workflow, etc. It also helps to maintain a friendly work environment in your organization. Below Listed are some major features of an ESS Portal.
View/Edit Information
ESS lets your employees view, review, change and update their personal information at their convenience. These changes require approval from the manager though. This process alone majorly eliminates the need to go to the HR, besides that it also minimizes paper and ink wastage as no prints of documents are required.
SOX Compliance
With Embedded SOX Compliance, the data in the application is as safe as money in a bank. No one but the employee can edit their information, provided that they don’t share their ID and Password.
Growth Graphs & Reports
Your employees can access their personal growth graphs to view their progress as a professional, besides that, HR and Manager can also access these graphs and track the progress of the employee, team or the organization as a whole. This data can also be used by the manager to compare the employees’ progress to the past performance reports.
Workflow
Employees can access their workflow progress, view their application status and approvers. Alongside that, they can see the organization and workflow chart. This makes the manager as well as the employee aware of the workflow progress, ultimately, boosting the team’s performance as a whole.
Application Reminders
The ESS Portal is like an employee’s best friend and a great friend always keeps you on track. With ESS your employees will be reminded of their pending as well as their missed applications. This will help the employee to stay on the clock and complete the assigned tasks on time.
Events & Announcements
ESS allows the HR to post about events and important announcements on the dashboard wall and make them known to all employees. This makes it so that no employee is unaware of the event and other important announcements.
Birthdays & Anniversaries
Wishing someone “Happy Birthday” now does not require you to remember the date! We understand that you already have a lot of work to do. The ESS Portal displays Birthdays and Anniversaries on the Dashboard which is visible to all employees. Now that’s one way to maintain an employee friendly environment!
#AskSpina
#AskSpina is an exclusive feature that Spine HR Suite offers you! Spina is a chatbot which can be your professional virtual assistant! With Spina, employees can make themselves aware of many frequently asked questions without going to the HR!
How is ESS beneficial for my organization?
Now that you are aware of the features of a good ESS system, you might already know some of its benefits. The major benefit of having an ESS System is that it maintains transparency between the manager and the workforce as it enables the employee to know the workflow as well. Another major benefit is that it makes your employees independent. Employees do not need to go the HR for small queries and tasks like changes in information. If you are looking for a reliable ESS System, Spine HR Suite is a great solution provider. Spine offers a modular HRMS Solution- Spine HR Suite which comes with 19 different modules, Employee Self Service being just one of them.
In closing, Employee Self Service is an integral part of a HRMS. It makes the employee self-sufficient and helps the manager enhance the workflow while maintaining transparency which in result will boost the productivity of your organization.
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