31Dec

How is HRMS a necessity in huge organizations?

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Bigger workforce? Loads of pending tasks? Month end blues? Worry Not, HRMS is here to save the day!

 

Since we have already discussed the need for HRMS in smaller organisations, it is time we talk about how an HRM System is a necessity in the bigger organisation. Be it an organisation with 1000 employees or more than 5000 employees, an HR Software always gives you accurate and efficient performance and reports regardless of the employee count. Below listed are the factors that make HRMS a necessity in huge organisations.

 

Higher Employee Count

Needless to say, a bigger organisation has a Higher Employee Count than a smaller one. The employee count may range from a thousand employees to five thousand and more. Huge number of employees call for a better and efficient way of management. Sure the traditional, manual way of managing the workforce is great but it has many limitations attached to it. HRMS on the other hand automates the tedious processes and enables the managers to focus on productivity improvement.

 

Necessity of Performance Management

As the number of employees increases, the difficulty of performance tracking and managing increases as well. Having an HR System implemented ensures that the employer has access to growth reports, performance analytics and the overall productivity gist on their fingertips, anytime and anywhere.

 

Leave & Substitute Planning

Why skip a day’s tasks when you can appoint substitutes for the employees on leave? An HCM Software allows you to easily communicate and track the leaves and the substitutes appointed for the day. Keeping a track of such data is crucial because every single day affects the performance of the company. Besides that, having a huge workforce makes it harder for the manager to communicate with the employee who is appointed as the substitute. HRMS tackles this problem by notifying the appointed substitute beforehand.

 

Automation of Payroll

Let’s be honest, month ends are the worst! Attendance, Leave and Arrear Calculation, Salary Calculation, Payroll and Payslip disbursement and all other such burdensome tasks hinder the workforce management duty of the HR. With an HRMS implemented, calculations and disbursements can be totally automated and the HR can properly concentrate on workforce management and maintenance of a friendly and goal oriented environment in the workplace.

 

Resource Booking

Let’s face it, a bigger workforce means more difficulty in direct communication and also increased chances of miscommunication. Assignment of proper tasks to the proper resources is a task on its own. A manager might miss that out in the communication or it might get lost in between the levels of the hierarchy. HRMS makes it so that the employee can see the tasks assigned to them on the portal itself. The Manager can directly assign tasks without the risk of getting lost or miscommunicating it. It is safe to say that an HR Software eliminates the risk of miscommunication.

 

Overall Increased Efficiency

Automation if used right, makes things way more efficient and with Spine HR Suite efficiency can be achieved at its finest. 19 different productivity enhancing modules to choose from, Octagonal Client Support, more than 20 years of experience and three different deployment options to choose from. Spine HR Suite is sure to give you the overall efficiency that you expect from an HRMS.

 

Everything we’ve discussed yet boils down to the fact that HRMS is a must in larger organisations as well which have more than a thousand employees. In fact, HRMS is essential regardless of the size of the organisation as it is a tool that increases the performance of the employees as individuals and the company as a whole as well. If you are looking for an HR Software to boost the productivity of your organisation, Spine HR Suite is a great option.

28Dec

6 major features of a PMS that will help you enhance your organisation’s performance!

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On a hunt for past data for nominating the Employee of the year? No more wandering for files and excels! Get automated reports with the Performance Management System

What is a Performance Management System (PMS)?

Performance management system is a tool that helps the HR track the performance of an individual employee and streamlines performance management. It automates tracking the progress of an employee and provides the manager employee performance reports which would then help the higher level management track the performance.

 

Listed below are 6 major features of a Performance Appraisal System that you should look out for when getting a PMS.

 

Goal Definition

Employees can define their own goals and the time period they must be achieved in. This helps in aligning the employee’s vision with the company’s objective. Alongside that, goal definition also helps in recognising the employee’s contribution in the long term and appreciation of their efforts.

 

Self Appraisal

Self Appraisal helps to establish a stronger work relationship between the manager and the employee. It also provides a deeper insight and a clear picture of employees’ contribution, achievements and weaknesses in certain areas.

 

Score Card & Skill Evaluation

PMS enables you to access employee scorecards. This helps you in generating performance bell curves and also aids in report generation. You can also get auto generated graphical data and reports for analysis with PMS. Automated reports and graphical representation of the data helps you analyse your employees’ performance more efficiently while making the report generation quicker.

 

Historic Datasheet

Managers can also gain access to historic datasheets of employees for accurate comparison and growth analysis. Besides comparison, the manager can access these sheets for evaluating past performance. Not just managers but personnel can also access their growth graphs through Employee Self Service.

 

Valuation Calendar & Performance Improvement Planning

Watch as your employees grow throughout the year with the Valuation Calendar! Mark employee achievements and milestones as you achieve! What’s better than witnessing your company and employees grow?

Some employees lagging behind? No need to worry, nurture your under performing employees by planning their training schedule! Performance Improvement Planning allows you to track and help improve your underperforming employees!

 

Reports & Analytics

Extracting Reports and analytics is made easier with PMS on Spine HR Suite! You can get graphical representation of data, automated generation of reports, User Definable choice on visibility of approval. Alongside that, Spine HR Suite also has an automated report and letter writer to send feedback and letters to intimate personnel! It won’t be incorrect if one said that Spine HR Suite is revolutionising the report generation and analysis process!

 

How will PMS help me?

 

A question that we are sure is lingering in your mind. The simple answer to this is Yes. A Performance Management System is sure to help boost your organisation’s performance by providing you accurate growth reports and data related to your employees’ performance. Knowing the employees’ growth will not only help you recognise their strengths and weaknesses but also will help the managers and HR to maintain a healthy, friendly and growth oriented work environment!

 

Concluding the blog, let’s answer a very obvious question “Should I get a PMS for my organisation?”

Yes you definitely should consider getting a Performance Management System, not just so you could keep track of your employees’ performance and progress but to ensure a great growth oriented work environment as well. Spine HR Suite offers you a great modular Performance Appraisal System and 18 more extremely productivity increasing modules. Over the past two decades into the domain of HRMS has helped us develop a top notch Performance Management System!

24Dec

What is Employee Self Service and how is it beneficial for your organization?

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No more HR Cabin visits to just rectify an error in your personal information! Change it yourself with ESS in no time!

 

What is ESS?

 

Employee Self Service (ESS) is a module of HRMS which majorly dismisses the need of an employee to go to the HR. It aims to allow the HR manager to more complex tasks like managing the workforce, workflow, etc. It also helps to maintain a friendly work environment in your organization. Below Listed are some major features of an ESS Portal.

 

View/Edit Information

ESS lets your employees view, review, change and update their personal information at their convenience. These changes require approval from the manager though. This process alone majorly eliminates the need to go to the HR, besides that it also minimizes paper and ink wastage as no prints of documents are required.

 

SOX Compliance

With Embedded SOX Compliance, the data in the application is as safe as money in a bank. No one but the employee  can edit their information, provided that they don’t share  their ID and Password.

 

Growth Graphs & Reports

Your employees can access their personal growth graphs to view their progress as a professional, besides that, HR and Manager can also access these graphs and track the progress of the employee, team or the organization as a whole. This data can also be used by the manager to compare the employees’ progress to the past performance reports.

 

Workflow

Employees can access their workflow progress, view their application status and approvers. Alongside that, they can see the organization and workflow chart. This makes the manager as well as the employee aware of the workflow progress, ultimately, boosting the team’s performance as a whole.

 

Application Reminders

The ESS Portal is like an employee’s best friend and a great friend always keeps you on track. With ESS your employees will be reminded of their pending as well as their missed applications. This will help the employee to stay on the clock and complete the assigned tasks on time.

 

Events & Announcements

ESS allows the HR to post about events and important announcements on the dashboard wall and make them known to all employees. This makes it so that no employee is unaware of the event and other important announcements.

 

Birthdays & Anniversaries

Wishing someone “Happy Birthday” now does not require you to remember the date! We understand that you already have a lot of work to do. The ESS Portal displays Birthdays and Anniversaries on the Dashboard which is visible to all employees. Now that’s one way to maintain an employee friendly environment!

 

#AskSpina

#AskSpina is an exclusive feature that Spine HR Suite offers you! Spina is a chatbot which can be your professional virtual assistant! With Spina, employees can make themselves aware of many frequently asked questions without going to the HR!

 

How is ESS beneficial for my organization?

 

Now that you are aware of the features of a good ESS system, you might already know some of its benefits. The major benefit of having an ESS System is that it maintains transparency between the manager and the workforce as it enables the employee to know the workflow as well. Another major benefit is that it makes your employees independent. Employees do not need to go the HR for small queries and tasks like changes in information. If you are looking for a reliable ESS System, Spine HR Suite is a great solution provider. Spine offers a modular HRMS Solution- Spine HR Suite which comes with 19 different modules, Employee Self Service being just one of them.

 

In closing, Employee Self Service is an integral part of a HRMS. It makes the employee self-sufficient and helps the manager enhance the workflow while maintaining transparency which in result will boost the productivity of your organization.

20Dec

How does integration in HRMS Modules improve the workflow?

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We’ve all been there, be it forgetting to show the second effect of an entry or going through multiple reports just to know that they all give out the same information.

 

You can get rid of all this fuss with an integrated HRMS System. This blog will guide you through how integration in HRMS modules will affect the performance of your company and boost the workflow management process’ efficiency.

 

We’ll be taking an example of how Attendance and Payroll work in integration to make things easier to understand. This example will be constant throughout the blog.

 

Consolidated reports

 

Integration of modules helps you create more efficient reports. Firstly, you will have just one report to go through instead of two separate reports. You can still access two separate reports if needed though. Collection and analysis of these two different reports is not only frustrating but at the end of the day you are just inviting double the work. Let’s go back to our example; you will not have to go through the attendance reports to appropriate the employee’s salary for the month, if Attendance and payroll work in integration, the system will access the attendance reports and calculate the salary for the month automatically.

 

Elimination of double entries

 

With integration you can get rid of making the same entry twice to tally your reports. You make changes or entries at one place and the system changes it to every place necessary. Going back to the example, if you mark an employee’s missed attendance at the end of the month, you will not have to add the day’s pay to the payroll again, the software will make necessary changes as soon as you’ve marked the attendance.

 

More Efficient & Accurate data processing

 

Making things very simple, you will have to analyze one integrated report instead of two different reports. The chances of errors go down by 50% in this single step. The reports are made by the system by performing various complex calculations and since it is done by the software the chances of errors are extremely rare. With all these things being considered one can surely say that with an Integrated HRMS System, data processing becomes way more efficient and accurate.

 

Better overall workflow management

Everything boils down to this part, having consolidated reports, eliminating double entries and processing the data efficiently and many more other below the surface level factors lead to having a better and improved workflow management in your organization. Better workflow management means increased productivity which results in better quality and quantity of output and optimum utilisation of resources.

 

Attendance and Payroll are not the only modules that work in integration. There are many other modules which work in integration to make the workflow more efficient, to name a few; Time and Attendance, Leave and Payroll and Recruitment, Training and Induction. A modular HRMS lets you integrate different modules to make the workflow even smoother. One such modular HRMS Solution provider is Spine Technologies.

Summarizing the above points, Integration in the modules of an HR Software enables you to have efficient integrated reports, elimination of human errors, less yet more accurate data processing and enhanced workflow management for greater productivity. To conclude, an integrated HRMS Software makes the already great Automated HR System more accurate, efficient and reliable.

28Nov

Top 6 features that you should consider while choosing HRMS.

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Top 6 features that you should consider while choosing HRMS.

Confused about what you should look for when choosing a Human Resource Management System? Keep reading to know about the major features that are a must for any organization.

Every organization is built differently and so are its needs and management processes. A Human Resource Management System aims to facilitate and improve efficiency of these HR Processes. Let us take an example, think of jeans, yes denim is great by itself but a pair of properly tailored jeans are going to elevate your entire outfit. A properly chosen HRMS is going to enhance your organizational efficacy. Through this blog, we intend to make you aware of the essential features of an HRM System so that you can get that “Tailored Fit” for your organization. So without further delay, let’s get started!

          1) Leave, Time and Attendance Management

 Time and attendance management is one of the fundamental features of HRMS. It automates the tedious task of marking attendance of every employee, keeping track of their leaves and all other consequential tasks like sorting leaves as paid/unpaid or informed/uninformed and such.HR Software also aids in calculation of leaves, segregation according to the predefined type and reflection of leaves in salary processing.

     2) Payroll Integration

 

Salary processing is yet another fundamental duty of an HR which is automated by HRMS. An HRM System not only processes the salaries of employees for a given period of time but it also automatically calculates the amount to be processed in integration with Time and Attendance. Besides that, it is also possible to view salary breakdown and arrear calculations with HRMS. Like this, transparency is maintained with the employee gaining their trust and creating a healthy work environment.

          3) Employee Self Service (ESS)

Employee Self Service (ESS) is a major module of HRMS. ESS enables the employee to view and change their personal and professional information without concerning the HR. Making changes in the employee master requires approval of the HR though. This also saves time as the employees no longer need to consult the HR to make such changes and this time can be utilized for better workforce management.

         4) Onboarding and Recruitment


Going through resumes, sorting the resumes, getting back to the applicants, interview tracking, onboarding, training, training assessment. These are some of the processes that are carried out when recruiting a new employee. An HRMS automates all these processes so that all the HR has to do is conduct interviews. Hours worth of tasks done as the interview process goes on. With HRMS The employee as well as the manager can keep track of the employee progress and training.

          5) Performance Management System (PMS)

It is necessary to know how your employees are performing. PMS allows you to track your employee performance which enables you to appraise excellent performers and motivate poor performers to do well. Personnel can define goals for themselves and have access to their performance history for comparison. This allows them to always be a step ahead of who they were yesterday.

          

         6) Reports and Analytics

HRMS provides you detailed and graphical reports and analytics for better, visual understanding. Reports and analytics are necessary for a company to track growth on both individual and organizational level. An HR Management System automatically generates various important reports along with statutory reports and provides analytics which is crucial for performance tracking. The provided reports can be used as a reference for comparison be it department wise or comparison of the whole organization with previous years’ performance which would help the company to constantly keep growing. 

Now that we’ve discussed the key features of HRMS, let us guide your though why you should opt for HRMS in the first place. There are multiple benefits of switching to an HRM Software, some of them are

●     Paperless Approach

Tech-Driven processes are becoming increasingly popular as they are more efficient, cost-effective and secure than the traditional ‘pen and paper’ approach. Going paperless is also environment-friendly and adds up to the social and professional status of the company.

●     Mobile Compatibility

 An HRMS may be implemented On cloud or On premise on your choice. Many HR solution providers also have a mobile app or at least a webpage which allows the user to access the interface from their mobile phones. Spine HR Suite offers a mobile app for both Android and iOS as well as a web page which allows all round accessibility so that you have the access to your organization on your fingertips!

          ●     Value for Money

 The whole point of HRMS is providing more for less. Of course your budget matters when choosing an HR Solution for your organization. Do you really require all the tools that HRMS provides? Do you need the full-fledged services of HRMS? For most organizations the answer would be ‘no’ and hence, HRMS is usually modular so you can pick and choose. Spine HR Suite is a great solution if you are looking to cut out all the unnecessary tools and get that “Tailored Fit” of a solution as discussed above!

Conclusion

 To sum up, having an HR Software is a great advantage to an organization. But you need to know what to look for in a product. The different features that HRMS offers is what makes it such a significant switch. And now that you know what features to look for in an HR Management System, you can check out why HRMS is becoming a need and how you can get started here.

 Spine HR Suite not only offers you these 6 essential features but 19 different modules to pick and choose from, for that “tailored fit”!

28Nov
Spine Payroll

What is a payroll software and all you need to know about it!

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Payroll Software is the future of payroll processing, but do you know enough about it?

We’re sure you would’ve heard about payroll at least once, but have you ever wondered what exactly is a payroll software, what are its benefits and how does it work? Keep on reading to know all you need to know about payroll.

What is payroll software?

Simply put, Payroll is the process of paying salary to a company’s employees. A Payroll software automates the process of calculation and salary disbursement. Different departments like HR and Finance need to come together to calculate payroll the traditional way. But with payroll software, the processes are automated and hence the manager can focus on productive tasks.

Features and Benefits of Payroll

Features

Besides the obvious features like processing the payroll and calculation of salaries of the employees, a payroll software offers many more features. Here are some essential features of a payroll software:

  • Loan Management

 

Different types of loans given to employees can be managed through a payroll software. Interest calculation and EMI calculation are also automated. One can get month-wise breakup reports and installment deduction reports. Perks calculations are also automated with payroll software.

  • Income Tax Management
spine income tax management

We all wish income tax calculation and management was as simple as it sounds. But in reality, calculation is a hassle. But you do not need to worry, payroll makes calculation and management of income tax easier. It calculates past emoluments and stores projected investment declared by the employee. TDS for the current month is automatically transferred/deducted from the employees’ salaries.

  • Reimbursement Management

 Reimbursement is the amount that the employee will get only after they have spent it. A payroll management software has many pre-defined reimbursement types like medical, travel, fuel, etc. Users can set limits with fixed or monthly incremental valves. It also generates detailed ledgers on payment history & voucher submission while being directly integrated with the tax module.

  • Report Writer

The Report Writer Tool helps you design and write various MIS reports as well as statutory reports like reports on promotions, transfer, increment, gratuity, PF and much more.

  • Leave Management (Integration with Attendance)

The Leave Manager helps the user manage different types of leaves and automatically generates leave history reports which includes leaves lapsed and balanced leaves. The user can set up monthly and annual leave eligibility.

The following are some benefits that implementation of a payroll software provides to an organization:

  • Reduction of costly human errors
  • Saving calculation time
  • Maintaining transparency with employees
  • Cost effective
  • Better Management of employees
  • Control expenses and reduce manual pay slips
  • Easy and automated tax calculations and payment
  • Quick arrear calculations
  • Integration with attendance for automated salary calculation

How does Payroll work?

The process of setting up and working of a payroll software is made relatively simpler by solution providers than before, This is because a major chunk of the industry has opted to use HRMS and Payroll software. Listed below is the classification of types of information that is to be fed into the system while using a payroll software.

1) One-Time Inputs

This is the type of data you need to input just once at the time of implementation of the system:

– Employee master

– Salary Structure/Breakdown

– Attendance/Leave Structure

2) Recurring Inputs

The following is the type of data you will need to input on a regular basis to keep the system updated:

– New Joinee(s)

– Arrears

– Incentives & Bonuses

– Loans & Advances

3) Full & Final Settlement

A Full and Final Settlement is only to be made when an employee leaves or retires from the company. A Full and Final Settlement includes documentation, deductions, arrears, receivables, pending salary, earnings and exit interviews.

The Following are the steps involved in the payroll process:

a) Entering employee information

An employee master is to be created by entering employee information in the system. This information is utilized in personalizing the interface and processing of salary.

b) Choose a user-defined payroll breakdown

A breakdown of your salary policy is to be entered to create a user-defined payroll including taxation policies, PF, any other arrears, etc.

c) Salary Disbursement

At the end of the month or the period specified by the user, the salary is automatically disbursed after calculating and processing all the deductions and/or additions. The salary is directly transferred to the employee’s bank A/C.

d) Payslip Disbursement

After disbursement of salary, payslips are processed and sent to employees. This helps the employee know the breakdown of their salary and the employer by maintaining transparency which is beneficial for the organization as a whole.

To summarise:

Payroll is a fundamental process for any kind of organization and implementation of a payroll software makes it far less tedious and more efficient. Now that you are aware of what is a payroll software and how does it work, you might consider getting a payroll system for your organization, Spine HR Suite offers Payroll with all the above mentioned features and benefits and on top of that, it is completely modular which means you can start out with just payroll and then add on other modules of HRMS like Time and Attendance, Employee Self Service, Performance Management System, etc.

 

28Nov
Spine Payroll

What is a payroll software and all you need to know about it!

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 What is a payroll software and all you need to know about it!

Payroll Software is the future of payroll processing, but do you know enough about it?

Spine Payroll

We’re sure you would’ve heard about payroll at least once, but have you ever wondered what exactly is a payroll software, what are its benefits and how does it work? Keep on reading to know all you need to know about payroll.

What is payroll software?

Simply put, Payroll is the process of paying salary to a company’s employees. A Payroll software automates the process of calculation and salary disbursement. Different departments like HR and Finance need to come together to calculate payroll the traditional way. But with payroll software, the processes are automated and hence the manager can focus on productive tasks.

Features and Benefits of Payroll

Besides the obvious features like processing the payroll and calculation of salaries of the employees, a payroll software offers many more features. Here are some essential features of a payroll software:

  • Loan Management

spine loan management

Different types of loans given to employees can be managed through a payroll software. Interest calculation and EMI calculation are also automated. One can get month-wise breakup reports and installment deduction reports. Perks calculations are also automated with payroll software.

  • Income Tax Management

spine income tax management

We all wish income tax calculation and management was as simple as it sounds. But in reality, calculation is a hassle. But you do not need to worry, payroll makes calculation and management of income tax easier. It calculates past emoluments and stores projected investment declared by the employee. TDS for the current month is automatically transferred/deducted from the employees’ salaries.

  • Reimbursement Management

 Reimbursement is the amount that the employee will get only after they have spent it. A payroll management software has many pre-defined reimbursement types like medical, travel, fuel, etc. Users can set limits with fixed or monthly incremental valves. It also generates detailed ledgers on payment history & voucher submission while being directly integrated with the tax module.

  • Report Writer

The Report Writer Tool helps you design and write various MIS reports as well as statutory reports like reports on promotions, transfer, increment, gratuity, PF and much more.

  • Leave Management (Integration with Attendance)

spine leave management

The Leave Manager helps the user manage different types of leaves and automatically generates leave history reports which includes leaves lapsed and balanced leaves. The user can set up monthly and annual leave eligibility.

The following are some benefits that implementation of a payroll software provides to an organization:

  • Reduction of costly human errors
  • Saving calculation time
  • Maintaining transparency with employees
  • Cost effective
  • Better Management of employees
  • Control expenses and reduce manual pay slips
  • Easy and automated tax calculations and payment
  • Quick arrear calculations
  • Integration with attendance for automated salary calculation

 How does Payroll work?

The process of setting up and working of a payroll software is made relatively simpler by solution providers than before, This is because a major chunk of the industry has opted to use HRMS and Payroll software. Listed below is the classification of types of information that is to be fed into the system while using a payroll software.

1) One-Time Inputs

This is the type of data you need to input just once at the time of implementation of the system:

– Employee master

– Salary Structure/Breakdown

– Attendance/Leave Structure

2) Recurring Inputs

The following is the type of data you will need to input on a regular basis to keep the system updated:

– New Joinee(s)

– Arrears

– Incentives & Bonuses

– Loans & Advances

3) Full & Final Settlement

A Full and Final Settlement is only to be made when an employee leaves or retires from the company. A Full and Final Settlement includes documentation, deductions, arrears, receivables, pending salary, earnings and exit interviews.

The Following are the steps involved in the payroll process:

spine payroll process

a) Entering employee information

An employee master is to be created by entering employee information in the system. This information is utilized in personalizing the interface and processing of salary.

b) Choose a user-defined payroll breakdown

A breakdown of your salary policy is to be entered to create a user-defined payroll including taxation policies, PF, any other arrears, etc.

c) Salary Disbursement

At the end of the month or the period specified by the user, the salary is automatically disbursed after calculating and processing all the deductions and/or additions. The salary is directly transferred to the employee’s bank A/C.

d) Payslip Disbursement

After disbursement of salary, payslips are processed and sent to employees. This helps the employee know the breakdown of their salary and the employer by maintaining transparency which is beneficial for the organization as a whole.

To conclude:

Payroll is a fundamental process for any kind of organization and implementation of a payroll software makes it far less tedious and more efficient. Now that you are aware of what is a payroll software and how does it work, you might consider getting a payroll system for your organization, Spine HR Suite offers Payroll with all the above mentioned features and benefits and on top of that, it is completely modular which means you can start out with just payroll and then add on other modules of HRMS like Time and Attendance, Employee Self Service, Performance Management System, etc.

25Oct

How HRMS benefits your organization’s performance

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How HRMS Benefits Your Organization’s Performance

On average it takes 37 to 42 days to fill out a vacancy. Now that is a blow to productivity. Imagine how quick the recruitment would’ve been if done by a Human resource Management System.

Human Capital Management (HCM) drastically enhances the organizational efficiency of a company. Human Resource Management System (HRMS) is very likely to affect employee performance. It can generate payslips, performance reports and can provide many other such insights which aids the evaluation process. For such evaluation, the HR would otherwise need multiple tools like registers, excel sheets, employee payslips, etc. But with HRMS, all these tools come under one roof making the HR Software one integrated solution for major HR needs.

An HR Management Software makes the management process way smoother, pleasant and easy-going. The lockdown has brought an upswing in the usage of HR software across many small-medium sized companies as well. Being automated and often modular, an HRM Software can be a perfect fit for an organization regardless of its size. Being said that, here are some ways in which HRMS can benefit your organization:

  • Automated & Modular

Automation in HR enhances the efficiency of employees by freeing them from tiresome and monotonous chores. This lets them concentrate more on strategic and complex tasks, making such productive tasks end up on top of the priority list.

Usually HR software is modular. Spine HRMS consists of 18 different HR modules so you can pick and choose and make the product a perfect fit for your organization. Modularity makes the Spine HR Software flexible and compatible for almost  any kind of organization; small or big. The following are some of the major HRMS Modules:

  • Employee Self Service (ESS)

Employee Self Service (ESS) is a module of HRMS which allows the employee to view, review, change or update information related to them. Changing and/or updating the information requires the approval of the manager. Once approved, this information will be updated in the employee master straight away. This makes the employee master updation process straightforward and enables the employee to update such information without reaching out to the HR.

  • Reports & Analytics

HRMS allows you to generate various statutory and MIS reports. These reports provide analytics of the various departments and activities of the organization. The reports can be viewed as graphical data which makes understanding simpler. Comparisons can be made using these reports to derive the growth of the company as a whole as well as growth by department and employees.

  • Payroll

Salary processing and payroll is a crucial activity for the organization as well as the employees. Payroll includes calculation of salaries, statutory dues and generation of MIS and Statutory reports. Besides calculating monthly salaries, it also calculates the changes in salary, processes loans, claims and reimbursements and other statutory dues. It also makes calculation of arrears easier. Automation makes the whole process a lot quicker and accurate as the probability of human error is eliminated. The employees can view their salary breakdown i.e, deduction of taxes, reimbursement of balances, etc. This helps in maintaining transparency and benefits the organization in the long term.

  • Attendance & Leave Management

Generating and tracking attendance details of the employees is now drawing the attention of many organizations. With HRMS, organizations and employees themselves can keep a track of all their balance and remaining leaves. With Employee leave management system, you can keep a record of your employees’ in-time and out-time, and their overall attendance. This also aids in processing of payroll.

  • Performance Appraisal

Performance Management System (PMS) is an emerging trend in HR, every company wants to know their employees’ performance. HR Management System tracks the employees’ performance and provides their performance reports. This allows the managers as well as the employees to track and evaluate the actual progress. Also making them aware of the areas that need improvement.

  • Recruitment & Training

It takes a considerable amount for the HR person to read, sort and revert back to all the chosen applicants.  What if an HR software carried out all this work? Automation would make this easier, quicker and more efficient. You can learn more about automation in Recruitment & Training here.

  • Streamlines Workflow

An HRM Software keeps the track of an employee from onboarding to exit. This helps in understanding the workflow and employee life cycle. This ensures best performance and increased productivity by assigning proper tasks to proper employees. Alongside this, an HR System automates the monotonous work that the HR does like maintaining salary and attendance records allowing them to focus more on other important tasks.

  • Helps in Employee Retention

Installing an HRM Software not only helps an organization manage its employees better but it also helps in maintaining transparency with the employee. With HRMS an employee can view his/her salary details, workflow, upcoming plans and events and can get progress reports. This encourages the employee to perform better. And when employees get a friendly and growth oriented environment, they tend to stay longer at the organization.

  • Eliminates Human Errors

How many times have you been in a situation when a typing error has deviated you from your desired result or you had to go over the whole excel sheet just because you typed a letter twice? With an HR Tool, you do not need to worry about these such mistakes! Humans are bound to make errors while doing a lot of work at a time, may it be work pressure or mere haste. Implementation of HRMS eliminates such human errors.

Conclusion

To sum up, Human Resource is a precious resource for any organization. HRMS lets the managers supervise and direct the employees more efficiently. HR Management System greatly increases the productivity and performance of your organization by automating the tedious work done by the employees, allowing them to focus more on tasks that need more planning.

If you are looking for an HRM Solution to increase your organization’s performance, Spine HR is one of the top HR software’s in the market. Spine Technologies is a leading HR Tech Company providing HRM Solutions for over two decades.

27Aug

How does automation in HR process helps in Recruitment?

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Automation is a big big saviour! Time has dramatically changed over the last couple of years due to the pandemic. The harsh disruption has led to a new phase where companies are now ready to buckle up and restart their hiring process with a new momentum altogether. To go about this, many companies are welcoming new energies onboard hoping they can refresh, strengthen, and accelerate their mechanism. When an employee is to be hired, various steps from the grueling hiring rounds, orientation, induction, their training, as well as proper acclimatisation with the company’s environment come under HR. On average, each corporate job offer attracts 250 resumes. The typical employer will then interview 4–6 candidates for the job, and only one will be successful. There are a variety of challenges that HRs have to go through regularly. Some of these are as follows :

  • The urgency for quick recruitment
  • Resume processing
  • Verifying the authenticity of the credentials
  • Joining Date and Boarding Issue
  • Choosing the right candidate

Wouldn’t it be better if there is a software that can save the HRs from the entire drudgery?

It is very important to make sure that the right candidate is chosen at the right time. But the new normal phase poses its own set of challenges when it comes to recruitment online. As employees are the wheel of any organization, HRs meticulously assess the individuals to ensure that they can completely fit in the company as well as their values are in line with the company’s values. However, virtual recruitment is becoming a big issue for HRs as it is not possible to assess the candidate’s overall personality, skills by merely looking at them on a screen.

When a candidate is sitting across the desk, it is easy to gauge their personality and energy. It can be sensed through their body language, dressing, responses. Even something as simple as how they are observing the environment around them. But when your entire judgment has to be based on a small screen in front of you, especially when the person is sitting at the leisure of his abode and not in a formal office set up, things get tricky. 

Fortunately, there is much effective software that is there to come to your rescue. Technology is making it possible to hire people during such dire times. Technology is the one that will make the process effortless for you. The recruitment process is a long process followed by a series of work and formalities. Sourcing, resume tracking, analysis, pre-hiring assessment, background checking, and final onboarding are long processes that need to be done by a new employee who is added to a company. The HR software assists with the entire process making it quick and seamless.

Following are key features that the software provides to help the HR recruit online:

  1. Application Tracking
  2. Data Analytics
  3. Assessment
  4. Onboarding
  5. Training

Application Tracking-

Once the CVs are the source, the software helps you in application tracking. As the manual screening of the CVs is the most time-consuming, and tedious part of the job, so the HR software comes to play to speed the screening process. The HR personals don’t need to go through thousands of resumes and curate from the heap. The software compares and selects the eligible resumes discarding the rest. The job of tracking, sorting, processing the resumes and updating the status can be easily done. The software generates the relevant information collected from the resumes and creates a reliable database that the employers can go through and select from. It also assists in tracking interviews, allocating HR personnel as well as registering remarks.

Data Analytics-

On the software’s dashboard, it is easy to get analytical information reporting KPI’s and funnel metrics such as the forms to fill, source of hire, candidate’s status, etc. It makes it easier for the employees to access the status of the candidates, and take appropriate actions accordingly. Accurate data is also necessary for future reference and timely upgradation. Employers can compare well amongst a large number of candidates and choose the best option available.

Assessment-

A thorough assessment of the candidates is hiring crucial while hiring, these HR software help you in overall personality assessment, cognitive and skills testing, reference, and background checking of each candidate. Automation is most essential for this step, as the software does an accurate assessment that is free of any possibility of human error. The test questions can be framed by the software for the best result. Both interns of quality and quantity approach can be taken in online recruitment.

Onboarding-

After the candidate has successfully become your employee. The HR software also supports the follow-up onboarding functions such as documentation, orientation through and induction through various videos ad presentation medium. It saves HR for redundant formalities, paperwork, etc. It delivers high-standard results making the onboarding process effective and seamless. The entire process of onboarding becomes much more transparent and error-free as HR doesn’t miss out on any essential formality whether in conveying it to the employee or asking out the employee for getting the formality done, whatsoever. This serves as the key benefit of recruitment online.

To a contrary, if you still do not have an automation done, the processes of onboarding will either be delayed until the HR and the employees meet physically or it will not happen in its true sense as the document submission and signing can be a major challenge.

Training-

The HR softwares handles the training of the new employees. Rather than just saving the employers time and effort during recruitment, the HR software also helps in reducing unconscious bias that might occur physically as it can ignore demographic information about the candidates like their age, gender, race if required. It promotes inclusivity and harmony among the employee that will lead to a healthy office environment. 

All in all the emerging HR software are the best way to support the recruitment process. Apart from being cost-effective, less time-consuming, and more inclusive, it is all good for proving the progressive reputation of the company. Keep reading more articles to know about the hiring tips and tools which can be used for effective recruitments.

Have been said that, one of the major players in the market for HRMS solution is Spine Technologies

Spine HR Suite smoothens the entire process of recruitment online for you by its modular approach which is efficiently equipped with features that help you from hire to retire of human resources. Transform your entire HR process. This will not only help your employees but also increase productivity saving your time, effort, and money.