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Bigger workforce? Loads of pending tasks? Month end blues? Worry Not, HRMS is here to save the day!

 

Since we have already discussed the need for HRMS in smaller organisations, it is time we talk about how an HRM System is a necessity in the bigger organisation. Be it an organisation with 1000 employees or more than 5000 employees, an HR Software always gives you accurate and efficient performance and reports regardless of the employee count. Below listed are the factors that make HRMS a necessity in huge organisations.

 

Higher Employee Count

Needless to say, a bigger organisation has a Higher Employee Count than a smaller one. The employee count may range from a thousand employees to five thousand and more. Huge number of employees call for a better and efficient way of management. Sure the traditional, manual way of managing the workforce is great but it has many limitations attached to it. HRMS on the other hand automates the tedious processes and enables the managers to focus on productivity improvement.

 

Necessity of Performance Management

As the number of employees increases, the difficulty of performance tracking and managing increases as well. Having an HR System implemented ensures that the employer has access to growth reports, performance analytics and the overall productivity gist on their fingertips, anytime and anywhere.

 

Leave & Substitute Planning

Why skip a day’s tasks when you can appoint substitutes for the employees on leave? An HCM Software allows you to easily communicate and track the leaves and the substitutes appointed for the day. Keeping a track of such data is crucial because every single day affects the performance of the company. Besides that, having a huge workforce makes it harder for the manager to communicate with the employee who is appointed as the substitute. HRMS tackles this problem by notifying the appointed substitute beforehand.

 

Automation of Payroll

Let’s be honest, month ends are the worst! Attendance, Leave and Arrear Calculation, Salary Calculation, Payroll and Payslip disbursement and all other such burdensome tasks hinder the workforce management duty of the HR. With an HRMS implemented, calculations and disbursements can be totally automated and the HR can properly concentrate on workforce management and maintenance of a friendly and goal oriented environment in the workplace.

 

Resource Booking

Let’s face it, a bigger workforce means more difficulty in direct communication and also increased chances of miscommunication. Assignment of proper tasks to the proper resources is a task on its own. A manager might miss that out in the communication or it might get lost in between the levels of the hierarchy. HRMS makes it so that the employee can see the tasks assigned to them on the portal itself. The Manager can directly assign tasks without the risk of getting lost or miscommunicating it. It is safe to say that an HR Software eliminates the risk of miscommunication.

 

Overall Increased Efficiency

Automation if used right, makes things way more efficient and with Spine HR Suite efficiency can be achieved at its finest. 19 different productivity enhancing modules to choose from, Octagonal Client Support, more than 20 years of experience and three different deployment options to choose from. Spine HR Suite is sure to give you the overall efficiency that you expect from an HRMS.

 

Everything we’ve discussed yet boils down to the fact that HRMS is a must in larger organisations as well which have more than a thousand employees. In fact, HRMS is essential regardless of the size of the organisation as it is a tool that increases the performance of the employees as individuals and the company as a whole as well. If you are looking for an HR Software to boost the productivity of your organisation, Spine HR Suite is a great option.

On a hunt for past data for nominating the Employee of the year? No more wandering for files and excels! Get automated reports with the Performance Management System

What is a Performance Management System (PMS)?

Performance management system is a tool that helps the HR track the performance of an individual employee and streamlines performance management. It automates tracking the progress of an employee and provides the manager employee performance reports which would then help the higher level management track the performance.

 

Listed below are 6 major features of a Performance Appraisal System that you should look out for when getting a PMS.

 

Goal Definition

Employees can define their own goals and the time period they must be achieved in. This helps in aligning the employee’s vision with the company’s objective. Alongside that, goal definition also helps in recognising the employee’s contribution in the long term and appreciation of their efforts.

 

Self Appraisal

Self Appraisal helps to establish a stronger work relationship between the manager and the employee. It also provides a deeper insight and a clear picture of employees’ contribution, achievements and weaknesses in certain areas.

 

Score Card & Skill Evaluation

PMS enables you to access employee scorecards. This helps you in generating performance bell curves and also aids in report generation. You can also get auto generated graphical data and reports for analysis with PMS. Automated reports and graphical representation of the data helps you analyse your employees’ performance more efficiently while making the report generation quicker.

 

Historic Datasheet

Managers can also gain access to historic datasheets of employees for accurate comparison and growth analysis. Besides comparison, the manager can access these sheets for evaluating past performance. Not just managers but personnel can also access their growth graphs through Employee Self Service.

 

Valuation Calendar & Performance Improvement Planning

Watch as your employees grow throughout the year with the Valuation Calendar! Mark employee achievements and milestones as you achieve! What’s better than witnessing your company and employees grow?

Some employees lagging behind? No need to worry, nurture your under performing employees by planning their training schedule! Performance Improvement Planning allows you to track and help improve your underperforming employees!

 

Reports & Analytics

Extracting Reports and analytics is made easier with PMS on Spine HR Suite! You can get graphical representation of data, automated generation of reports, User Definable choice on visibility of approval. Alongside that, Spine HR Suite also has an automated report and letter writer to send feedback and letters to intimate personnel! It won’t be incorrect if one said that Spine HR Suite is revolutionising the report generation and analysis process!

 

How will PMS help me?

 

A question that we are sure is lingering in your mind. The simple answer to this is Yes. A Performance Management System is sure to help boost your organisation’s performance by providing you accurate growth reports and data related to your employees’ performance. Knowing the employees’ growth will not only help you recognise their strengths and weaknesses but also will help the managers and HR to maintain a healthy, friendly and growth oriented work environment!

 

Concluding the blog, let’s answer a very obvious question “Should I get a PMS for my organisation?”

Yes you definitely should consider getting a Performance Management System, not just so you could keep track of your employees’ performance and progress but to ensure a great growth oriented work environment as well. Spine HR Suite offers you a great modular Performance Appraisal System and 18 more extremely productivity increasing modules. Over the past two decades into the domain of HRMS has helped us develop a top notch Performance Management System!

No more HR Cabin visits to just rectify an error in your personal information! Change it yourself with ESS in no time!

 

What is ESS?

 

Employee Self Service (ESS) is a module of HRMS which majorly dismisses the need of an employee to go to the HR. It aims to allow the HR manager to more complex tasks like managing the workforce, workflow, etc. It also helps to maintain a friendly work environment in your organization. Below Listed are some major features of an ESS Portal.

 

View/Edit Information

ESS lets your employees view, review, change and update their personal information at their convenience. These changes require approval from the manager though. This process alone majorly eliminates the need to go to the HR, besides that it also minimizes paper and ink wastage as no prints of documents are required.

 

SOX Compliance

With Embedded SOX Compliance, the data in the application is as safe as money in a bank. No one but the employee  can edit their information, provided that they don’t share  their ID and Password.

 

Growth Graphs & Reports

Your employees can access their personal growth graphs to view their progress as a professional, besides that, HR and Manager can also access these graphs and track the progress of the employee, team or the organization as a whole. This data can also be used by the manager to compare the employees’ progress to the past performance reports.

 

Workflow

Employees can access their workflow progress, view their application status and approvers. Alongside that, they can see the organization and workflow chart. This makes the manager as well as the employee aware of the workflow progress, ultimately, boosting the team’s performance as a whole.

 

Application Reminders

The ESS Portal is like an employee’s best friend and a great friend always keeps you on track. With ESS your employees will be reminded of their pending as well as their missed applications. This will help the employee to stay on the clock and complete the assigned tasks on time.

 

Events & Announcements

ESS allows the HR to post about events and important announcements on the dashboard wall and make them known to all employees. This makes it so that no employee is unaware of the event and other important announcements.

 

Birthdays & Anniversaries

Wishing someone “Happy Birthday” now does not require you to remember the date! We understand that you already have a lot of work to do. The ESS Portal displays Birthdays and Anniversaries on the Dashboard which is visible to all employees. Now that’s one way to maintain an employee friendly environment!

 

#AskSpina

#AskSpina is an exclusive feature that Spine HR Suite offers you! Spina is a chatbot which can be your professional virtual assistant! With Spina, employees can make themselves aware of many frequently asked questions without going to the HR!

 

How is ESS beneficial for my organization?

 

Now that you are aware of the features of a good ESS system, you might already know some of its benefits. The major benefit of having an ESS System is that it maintains transparency between the manager and the workforce as it enables the employee to know the workflow as well. Another major benefit is that it makes your employees independent. Employees do not need to go the HR for small queries and tasks like changes in information. If you are looking for a reliable ESS System, Spine HR Suite is a great solution provider. Spine offers a modular HRMS Solution- Spine HR Suite which comes with 19 different modules, Employee Self Service being just one of them.

 

In closing, Employee Self Service is an integral part of a HRMS. It makes the employee self-sufficient and helps the manager enhance the workflow while maintaining transparency which in result will boost the productivity of your organization.

We’ve all been there, be it forgetting to show the second effect of an entry or going through multiple reports just to know that they all give out the same information.

 

You can get rid of all this fuss with an integrated HRMS System. This blog will guide you through how integration in HRMS modules will affect the performance of your company and boost the workflow management process’ efficiency.

 

We’ll be taking an example of how Attendance and Payroll work in integration to make things easier to understand. This example will be constant throughout the blog.

 

Consolidated reports

 

Integration of modules helps you create more efficient reports. Firstly, you will have just one report to go through instead of two separate reports. You can still access two separate reports if needed though. Collection and analysis of these two different reports is not only frustrating but at the end of the day you are just inviting double the work. Let’s go back to our example; you will not have to go through the attendance reports to appropriate the employee’s salary for the month, if Attendance and payroll work in integration, the system will access the attendance reports and calculate the salary for the month automatically.

 

Elimination of double entries

 

With integration you can get rid of making the same entry twice to tally your reports. You make changes or entries at one place and the system changes it to every place necessary. Going back to the example, if you mark an employee’s missed attendance at the end of the month, you will not have to add the day’s pay to the payroll again, the software will make necessary changes as soon as you’ve marked the attendance.

 

More Efficient & Accurate data processing

 

Making things very simple, you will have to analyze one integrated report instead of two different reports. The chances of errors go down by 50% in this single step. The reports are made by the system by performing various complex calculations and since it is done by the software the chances of errors are extremely rare. With all these things being considered one can surely say that with an Integrated HRMS System, data processing becomes way more efficient and accurate.

 

Better overall workflow management

Everything boils down to this part, having consolidated reports, eliminating double entries and processing the data efficiently and many more other below the surface level factors lead to having a better and improved workflow management in your organization. Better workflow management means increased productivity which results in better quality and quantity of output and optimum utilisation of resources.

 

Attendance and Payroll are not the only modules that work in integration. There are many other modules which work in integration to make the workflow more efficient, to name a few; Time and Attendance, Leave and Payroll and Recruitment, Training and Induction. A modular HRMS lets you integrate different modules to make the workflow even smoother. One such modular HRMS Solution provider is Spine Technologies.

Summarizing the above points, Integration in the modules of an HR Software enables you to have efficient integrated reports, elimination of human errors, less yet more accurate data processing and enhanced workflow management for greater productivity. To conclude, an integrated HRMS Software makes the already great Automated HR System more accurate, efficient and reliable.