Category: Spine Blogs

 

How to choose an HRMS? Where to get an HRMS from?  What do the users in the market and experts recommend?All the questions, one answer- Spine HR Suite

 

Why Spine you might ask, well here are the factors that differentiate Spine HR Suite from rest of the Solutions in the market:

• Modularity

If you decide to invest in an HR system, what would you expect out of it? Increased Efficiency, Better Performance, A proper fit for your organisation at least! Modularity helps you make the HRMS you buy best fit for your organisation. Being Modular, Spine HR Suite lets you pick and choose the components you require and integrate them into a single software!  19 different modules to pick and choose from covering all your needs from payroll to attendance and leave management!

 

• Scalability

50 employees, 500 employees or 1000 employees! Spine HR Suite is the only solution you will ever need! Our system grows with your organisation. In simpler words, the product grows as you grow. This also reduces the cost for you as your per head cost goes down as the number of employees increase. Being scalable, Spine HR Suite will be the tailored fit for your company from the very beginning!

 

• Multiple Deployment Options

There are three ways an HRM System can be deployed- On Premise, On Cloud and Hybrid. On Premise is when you have the software and the system on your company premises. The initial cost here is higher but so is the level of confidentiality.

Next up, On SaaS, your software will be installed on our system or cloud. The initial cost is comparatively lower in the short term.

And Finally, Hybrid. As the name suggests, it is a hybrid of both of the above mentioned options. It gives you the confidentiality by installing the software on your premises while keeping the costs down.

Spine HR Suite offers you all three options of deployment. Very few providers in the market provide all three deployment options while Spine offers you all three and on top of that, the best client support!

 

• Quickest Implementation

No more waiting a month for your HRMS implementation! Get the Quickest Implementation with Spine! With Spine, it takes 7 days or less to implement your HR Management System!

 

• End To End Solution

Hire to Retire, Recruitment to Exit, Whatever you want to call it, Spine HR Suite provides you an end to end solution. Spine HR Suite aids you in Recruitment all the way to Full and Final Settlement of an employee. This ensures a smooth tenure of an employee in your organisation. And since you have an end to end solution you have the details of the whole life cycle of your employee in your organisation. All the details of your employees at one place, just one click away!

 

• Segment Agnostic

Being totally honest, every industry has its own needs and methods of fulfilling those needs, but does that mean one single HR System cannot tackle these obstacles by itself? Absolutely Not! Spine HR Suite is present in more than 30 segments, making it a great solution for any segment your organisation falls into!

 

• Integration

Lets visualise this, there’s an HR in your company who deals with every single employee of your organisation regardless of their department. Be it document collection, performance tracking or simply booking of resources, an HR is present at all intervals with the employee. So why shouldn’t an HRMS do that? Spine HR Suite is the Integrated HR Solution you need! Since it is modular, the modules can work in integration and the software itself can run in integration with any ERP system of your choice!

Concluding, Spine HR Suite is a stand out product with 20,000+ HR Users in more than 30 segments with presence in Indian as well as International Market. Having over two decades of experience in the domain of Human Resource along with the immense support and trust of our clients is another reason Spine HR Suite is way ahead of the league!

On 1st February, 2022, The Finance Minister of India, Nirmala Sitharaman announced the union budget for the financial year 2022-23. But what is in it for the working class?

In this blog we will be going over the Union Budget for the Financial year 2022-23. What it brings to the table for the salaried class and the human capital in the industry as a whole. Let us begin by knowing what the Budget 22 has for the working class.

 

• What Announcements were made in the Union Budget 2022-23 regarding Human Capital?

 

• The Emergency Credit Line Guarantee Scheme (ECLGS) is extended till March 2023, 60 lakh jobs eyed in next 5 years.
• Efforts of central, state governments leading to jobs, entrepreneurial opportunities.
• Digital ecosystem for skilling and livelihood to be launched.
• This will aim to skill, reskill, and upskill citizens through online training.
• API based skill credentials, payment layers to find relevant jobs and opportunities.
• The Government vows a stable and predictable tax regime.
• A fund with blended capital raised under co-investment model facilitated through NABARD to finance startups in agriculture & rural enterprises for farm produce value chain.
• Startups will be promoted for Drone Shakti.
• PE/VC invested Rs 5.5 lakh crore in startups, an expert committee will be set up to suggest measures to help attract investment.
• Existing tax benefits for startups, which were offered redemption of taxes for 3 consecutive years, to be extended by 1 more year.

 

(Source: The Economic Times)

 

How will it affect Human Capital?

Now that we know what new announcements were made with respect to Human Capital and the working class of people, it is necessary we take a look at how it is going to affect them while in practice.

 

• More Employment opportunities

Since the government is eyeing to create sixty lakh employment opportunities by the end of the financial year, it is very obvious that there will be increased job opportunities for the youth of the nation. Alongside that, the funds allocated, tax benefits and expected investment interests all point towards increased employment opportunities. This will positively affect Human Capital as more of the youth is provided with job opportunities, the recruitment and employment rate will go up, ultimately resulting in increased performance.

 

• Employee Skill Upgradation

Funding Startups and better usage of Information Technology in the recruitment process helps employers to check off the first requirement in the list of traits of a good employee – somewhat skilled to start with. Since the recruitment efficiency is boosted, it is time we focus on employee training and skill upgradation. The government has also announced plans to provide digital training for the workforce while helping in further sharpening the skills of the employees.

 

• Push Towards Digitisation

By now, it is very obvious that the government is taking huge steps in the direction of Digital India. Government plans to digitise the recruitment, training and overall governance of employees in the workspace. Private solution providers along with the government’s efforts to digitise many office and industry processes is sure to be a push in the direction of Digitisation.

 

Are you looking to digitise and automate your HR Processes? Spine HR Suite is a one stop solution to all your HR Requirements! Not just that, you can also track the lifecycle of your assets digitally with Spine Assets! Visit Spine Technologies now to learn more!

 

• Boost in IT Sector

India is speculated to be the leading IT Sector industry by the end of 2025. A leading SaaS solution exporter by  the end of 2026 and a leading economy in terms of GDP as well as growth rate by the end of 2025. India is already progressing quickly in the IT industry and has become one of the major players in the international market. The Budget 2022-23 is just a cherry on the top!

 

In Conclusion, there might not be any major changes in the tax slabs or any major promises made to increase foreign direct investments but there are many small benefits for the working class. This makes the budget a positive for the salaried class of India and the youth as well.

Be it Physical Verification or Tracking the Lifecycle of an Asset, the amount of work involved is tedious but Fixed asset management system  comes in as the saviour!

Many questions might be popping in your head right now, like what is FAMS and How does it make the tedious work easier? This blog will give you an overview of What is FAMS? What Does it do to reduce the Physical Workload? And Why do you need FAMS? So without further ado, let’s get started!

 

What is a Fixed Asset Management System?

 

Fixed asset management is the process of tracking and maintaining an organisation’s physical assets and equipment. Asset types include vehicles, computers, furniture and machinery. Using a Fixed Asset Management System, organisations can: Track and monitor fixed assets, simplify Auditing and Verification process and much more!

 

What does Fixed Assets management software do?

 

• Asset Tracking and Lifecycle

A Fixed Asset Management System will provide you the whole lifecycle history of the asset! Storing detailed asset information and financial history provides organisations with valuable data to enable business decision making. Okay this was about asset lifecycle. But what exactly does Asset Tracking mean? Simply put, with A Fixed Asset Software you can track what asset is with which employee at which floor in what branch! This makes moving/transferring of assets easier while maintaining a track of assets with employees.

 

• Categorisation of Assets

With an efficient Fixed asset management system, you can create asset categories as per your convenience. Asset categories may include simple, general categories like IT Assets, Furniture, Machinery, etc. Besides this, you can also create more specific categories like laptops, Air Conditioners, etc. You can also create sub categories like One Ton Air Conditioner, Half Ton Air Conditioner, etc! An FAMS for sure, will make asset tracking much easier for you!

 

• Barcode & QR Code Labelling

Barcode and QR Code Labelling, sounds fancy doesn’t it? It is not as complicated as it sounds. Spine Assets lets you create custom barcodes and QR codes which can then be used to track assets. How? After creation of Bar/QR codes, you can label them to any assets you want to track. The Code is then associated with that particular asset which allows you to continuously track that asset regardless of any transfers.

 

• Auditing and Physical Verification

Fixed Asset Auditing is now easier than ever with Spine Assets! We surely are aware of why Auditing and Physical Verification of Fixed Assets is important. Not to mention, the benefits of the same. But it all seems good until one find out how much of a hassle it is to carry out physical verification of their fixed assets. Not anymore with a Fixed Asset Management software! You do not need to look far and wide for a good FAMS Software, Spine Assets is here to save the day!

 

• Asset Bundling & Depreciation

A good Fixed Asset Management Software lets you group many assets of a kind together and label them as Parent or Children Assets / Components. Like this one can easily track the depreciation amounts for specific components. Having a fixed assets tool also ensures that there are no calculation errors in the calculation of depreciation. You just need to input the method of calculating depreciation and the software will automatically, being in line with all the regulatory compliances will calculate the depreciation. Now, that’s a win-win!

 

• Reminders & Notifications

Do not fear missing out or being late for Services Due, Payment of Rent, Renewal of Lease Contracts or any other such payments due! The System will automatically display the reminder on the dashboard once you enter all the necessary information on acquisition of the asset. It does not end there, you also get Email Notifications so that you never miss out on payments due!

 

Concluding, A Fixed Asset Management System will help you track your assets from acquisition to disposal and it is an end-to-end solution. If you are finding it difficult to choose a Fixed Asset Management System to get from all the solution providers in the market, here’s a guide on what essential features you should look out for in a Fixed Asset Management Software.

“How to maintain a friendly work environment?” No more crazy experiments to make employees happier! Know how does implementing an HRMS is beneficial for healthier work environment!

 

“No crazy experiments” does not mean that you should not try out new things and organise events for your employees, you should go on as usual but alongside that, what you can do is, implement an HRMS! How does implementing an HRMS help maintain a healthier work environment? That is exactly what we will be discussing in this blog! The following are the factors which lend a hand in increasing the employee retention:

 

Enhanced Recruitment Efficiency

From Resume Parsing to Employee Master Creation, an HRMS has got you covered completely!  an HR Software will still surely increase your organisation’s recruitment process by automating all the work, in some cases, even the interviews and giving you all the necessary reports. It will also help eliminate any potential negatives like personal biases, etc. But it does not end here! After Onboarding, an HRMS will still be your HR’s and your employees’ best friend! How? Here’s How HRMS benefits your organisation’s performance!

 

Employee Self Service

Employee Self Service lets your employees view, change and/or update their personal and professional information. View SOX Compliance, Growth Graphs, Reports, Workflow and much more!  Employee Self Service is an integral part of a HRMS. It makes the employee self-sufficient and helps the manager enhance the workflow while maintaining transparency which in result will boost the productivity of your organisation. Alongside that, it helps improve the self sufficiency of the employees and aids employee retention.

 

Increased Transparency

Going on in the lines with Employee Self Service, The major benefit of having an ESS System is that it maintains transparency between the manager and the workforce as it enables the employee to know the workflow as well. Another major benefit is that it makes your employees independent. Maintaining transparency lets you have a closer relationship with your employees as it builds trust which is absolutely necessary for a business be it clients or employees.

 

Performance Appraisal

A Performance Management System lets you track the performance of your employees and lets you compare their performance with their own past performance. This not only helps you evaluate the growth in the performance but also lets the employee recognise their weaknesses and strengths. This will assist the employee’s growth and who does not want to grow? Having a Performance Management system is like killing two birds with a stone- Increased overall performance and Increased employee retention.

 

Reminders for Events & Anniversaries

An HRMS allows the HR to post about events and important announcements on the dashboard wall and make them known to all employees. This makes it so that no employee is unaware of the event and other important announcements. The Portal displays Birthdays and Anniversaries on the Dashboard which is visible to all employees. Now that’s one way to maintain an employee friendly environment!

 

In short, an HRMS is beneficial in not increasing the efficacy of your HR Processes but also greatly increases employee retention by creating a healthy, friendlier work environment!

 

Now coming to what HRMS you should opt for?

An HRMS is beneficial and helps you boost your basic HR Carry outs but does not make a hole in your wallet. Spine HR Suite is one such service provider and you should absolutely consider Spine HR Suite as an option. You can get a detailed guide here Top 6 features that you should consider while choosing HRMS.

 

“Segment Agnostic” two heavy words put together but how does it work in terms of an HRMS? Let us go through segment agnosticity and its significance in the domain of HR Management Systems.

 

What is “Segment Agnostic”?

 

“Agnostic” by itself, in context to IT, means something that is generalised so that it could fit in any segment of an industry. Talking about HR Solutions, a product needs to be standardised first of all to be segment agnostic. In simpler words, a solution, that any organisation belonging to any industry can use the product regardless of the size, number of employees, their specific requirements like shift timings, etc. There are very few providers who stand in terms of being “Segment Agnostic”.

 

What makes Spine HR Suite Segment Agnostic?

There are numerous factors that make an HRMS Segment Agnostic, Standardisation being the major one is discussed about first:

 

• Standardisation

Standardisation simply put, is making a product such that it is generalised and anyone can put it into use. But at the same time the product is personalisable so that it can be once set to get a desired result.  Spine HR Suite is a standardised product with a level of personalisation that allows you to implement the software to be in line with your organisation’s regulatory compliances and other rules and regulations like shift timings, leave policies, etc.

 

• Responsiveness

Depending upon the size of the client organisation, its workforce and manpower count, along with the solution provider’s scalability, a software might become sluggish and less responsive as you use it. This is the best part about Spine HR Suite, it grows with your organisation! Which means as you use the software and grow, the software grows as well, resulting in not being slow but being quick and responsive regardless of the strength of your organisation’s workforce. This small thing makes a huge difference as each industry has its different set of compliances and needs which the HRMS needs to tackle, by being responsive enough, Spine HR Suite thrives in the toughest of conditions, in any sector, be it 50 employees or 1000! In short, responsiveness does make a software Segment Agnostic!

 

• Scalability & Flexibility

As discussed above, scalability is a major factor in deciding if an HRMS is segment agnostic or not. It is important because of the diversity in the requirement of labour and workforce, skilled, semi-skilled and unskilled employees and many other such quantitative factors. Spine HR Suite, alongside being scalable is flexible too, there are three deployment options and 19 different modules for you to choose from and create “The Perfect HR Solution” for your organisation.

 

• Modularity

It is necessary for an HRM System to be modular in order to be recognised across different segments as every segment has its own need. Some might have a huge labour force and will feel the need to automate tracking of performance alongside Payroll and Attendance. On the other hand, another organisation might have 50 employees and might not need all the modules. Besides this obvious difference, smaller organisations might not have sufficient funds to get the full-fledged software. One can say the Modularity provides you flexibility in terms of both; the System and Costs.

 

• Continuous Research and Development

A continuous Research and Development is undertaken to ensure that Spine is up to date with every emerging trend and technology to provide the clients with the best possible services. Such meticulous R&D ensures that we are aware of the needs of all the segments and can provide the clients with all the tools they might require.

 

Why should you opt for Spine HR Suite?

 

Spine HR Suite is a Modular software which is standardised with a level of personalisation which allows the user to define the software as per the industry’s needs. Spine HR Suite has over two decades of experience and international presence in 30+ segments and over 5000+ Clients. You can learn more about Spine Technologies here.

There is no need for an HRMS Interface to be boring and dull! Make Personalisation in HRMS Interface to make it look like home!

 

 

Can an HRMS be personalised? How do I do it? How much of it is personalisable? What exactly can I personalise? Woah woah woah! Chill out! Today we will explore the limits of personalisation in HRMS! Keep reading to know all about HRMS personalisation!

 

 

Multiple Deployment Options

Starting off, an HRMS  can be deployed either at your own Premises, on Cloud or be an Hybrid of both. On Premise HRMS refers to when the system and the software is installed on your premises. On Cloud is when the System is hosted on the solution provider’s server or any third party hosting. An HRM System is said to be Hybrid when you have the software and the system on your premises but you pay in instalments instead of the huge upfront cost of the On Premise option. You can learn more about the different deployment options here.

 

The Magic of Modularity

An HRM Software can be personalised even before implementation! Yes, that’s correct! An HRMS is usually modular and you can pick and choose the modules to create “The Perfect Software” specially mended for your organisation! Let’s take an example, you are an organisation with 100 employees and you need an HRMS to maintain the attendance and leaves of the employees and automate the payroll. You can buy only the Payroll and Time and Attendance Modules of a Suite instead of the array of modules! This cuts down your costs and makes the product scalable as well. In Simpler words, the product grows as your organisation grows and as you keep on adding more modules according to your needs!

 

Access Levels

It is important for an organisation to have a streamlined workflow. Having an HRMS makes the workflow smoother while eliminating the human errors as well. You can strategize the levels of Access or Approval Authority. Which means you can grant access to employees and make them approvers, of course with this power there comes responsibility and consequences for the misuse. You can also dismiss someone as an approver. You can create a workflow chart with different levels of approval and access. It just goes on and on, you just need to explore!

 

Reports

Bell Diagrams? Bar Graphs? Numerical Reports? Official Letters? HRMS can provide you with all of these types of reports and many more! Of Course, these reports are totally user-definable. You can create infographical reports by combining some of the above mentioned types, it’s totally up to you! Report writer tool helps you automatically create detailed as well as summarised reports all of it with the liberty of total personalisation!

 

User Personalisation in HRMS

Okay now that you have chosen the HRMS based on your needs, have deployed the HR Software knowing that you can create personalised reports when needed. What about the interface? If real life desks can be organised, why can’t the virtual desk be personalised? With Spine HR Suite, you can personalise the look of your dashboard. You can reorganise the look of your dashboard, fill it up with infographics and then scroll to see the written reports! There is no end to mixing and matching!

 

Organisation & HR Branding

If it doesn’t look like you then it probably isn’t! Your HR Software, your portal should be a reflection of your organisation! How to do that? Well, personalisation is the key! Influence the Portal’s User Interface with your brand’s colours, logo, fonts, layouts, etc! This allows your HR Department to integrate a bit of marketing in their processes and display the company’s brand influence on the HR Software!

 

In short, personalisation in HRMS ends where your imagination stops. You can mix and match to create an endless “Unique to you and only you” kind of interface and product. If you are looking for an Automated HRM Solution which gives you such a level of personalisation, Spine HR Suite is the product you are looking for! Along with two decades of industry experience and global presence, Spine HR Suite will be the one stop solution to all your HR related problems!

Physical Verification? Regulatory Compliance? Asset Tracking? Barcode Generation? Leave all this asset Management stress to Spine Assets!

What if Fixed Asset Management was automated as well? Yes, that’s correct! All the asset management hassle can be automated! Sounds good? Let us go through the features that you must look out for in a Fixed Asset Management Software!

 

• Asset Assignment

Imagine that you have a brand new asset, let’s say a laptop. You have Mr. Sharma, working at your organisation as a software engineer. You have assigned the laptop to Mr. Sharma. A Fixed Asset Management System allows you to make a record and track the laptop you have provided to Mr. Sharma. Besides that, if you provide Mr. Sharma a new laptop or PC, you can just replace the barcode attached to Mr. Sharma’s name! This ensures that you have the data for who has the particular asset and where it is currently. The system gives you all the information you need for tracking the assets if you update the data regularly.

 

• Regulatory Compliance

Asset management compliance is required to manage assets as per the standard of the business specific sector. An organisation must comply with the relevant laws and regulations and internal policies. Compliance ensures that the organisation follows the rules made by the government and authorities. Spine Assets has integrated regulatory compliances that ensures a single source of data for finance with use of history to reinforce established guidelines.

 

• Document Attachment

Getting back to Mr. Sharma, you can attach documents like photos, manuals, invoice, purchase information, warranty or service cards to the laptop provided to him. First off, this makes sure the documents are not lost and can be retrieved whenever required. This also helps in setting reminders for service due, lease contract and other such payments or service charges.

 

• Asset Tracking and Labelling

If you have not heard about Barcode Labelling in Asset Management, Let me take you through the magical process of Barcode Generation and Labelling. Labelling your assets helps you in tracking them. Remember Mr. Sharma? If the laptop provided to him had a barcode assigned to it, you could track the laptop’s journey as well as history of the asset, which includes- who, from which department, at what position had that particular laptop before Mr. Sharma and after him. You can generate customised barcodes as per your needs. Through this barcode you can keep an eye on who has the possession of the asset and much more!

• Asset Auditing

We are well aware of the benefits of frequent Fixed Asset Auditing and if not, let me just list down some of the advantages-

 

• Identifying Discrepancies
• Isolating Errors
• Compliance Regulation Check
• And many more!

Now that everyone of us has a basic idea of why Fixed Asset Auditing is beneficial for your organisation we must also know that maintaining a Fixed Asset Audit Report as well as Register is very important as it helps you maintain a regular and updated record of your assets. Alongside that Spine Assets also aids you in the Physical Verification of your assets! This ensures that Mr. Sharma’s Laptop doesn’t go off your radar during the verification of your assets!

 

• Lifecycle History

Remember back when we assigned a barcode to the laptop which was provided to Mr. Sharma? What if you need to know to whom the laptop was assigned to before Mr. Sharma? Or the service due, or any such information? A Fixed Asset Management System will provide you the whole lifecycle history of the asset! Storing detailed asset information and financial history provides organisations with valuable data to enable business decision making.

 

Summarizing, A Fixed Asset Management System should be comprehensive and should help you manage your assets from acquisition to disposal. Spine Assets assists you in tracking your assets, Regulatory Compliances, Audits and Physical Verification of assets and many other asset management utilities. If you are looking for a one-step Fixed Asset Management Solution, Spine Assets is the way to go!

Thinking to get HRMS for your organization but worried about the cost? Well then, this is the guide you need! In this article know why HRMS is cost effective for your Organization.

You must’ve heard a lot about how HRMS is beneficial for your organisation’s performance but along with that, an HRM system is also more cost-effective if you look past the surface, at the whole spectrum. Here’s how implementation of an HRMS will help you minimise your costs:

 

• Direct cost-cutting

 

An HR System helps you directly cut costs as it automates the HR processes that would be done manually otherwise. This saves time as well as money. Here are the ways in which an HRMS cuts the costs of HR process directly:

 

• Less Staffing

With an HR Software, many essential HR Services are automated which in result, reduces the need for excessive staffing. Of course an organisation still needs HR Staff to manage the workforce and carry out processes that require strategizing. But the implementation of HRMS does ensure a reduction in excessive staffing, hence decreasing the staffing costs.

 

• Reduced requirement for office supplies

Since an HRM Software operates digitally the requirement of office supplies like registers, pens, filing cabinets and other such petty office supplies is greatly reduced. Not to mention, the industry is going paperless and getting an HR Software could be your step towards digitization and cost reduction in the process as well.

 

• Indirect cost-cutting

 

Alongside the direct ways, An HRMS is indirectly economical as well. These benefits can be seen when you see under the surface level cost reduction. These are the ways in which an HRMS indirectly benefits your organisation:

 

• Streamlining workflow

 

An HR System is proven to streamline workflow by helping the employees and managers avoid any obstructions. This ensures increased productivity and decreased distractions, ultimately leading to a better overall organisational performance.

 

• Optimum Utilization of resources

 

An HRMS allows the manager to focus on strategizing by automating various other processes. This enables them to plan out the workflow and ensure optimum utilisation of resources. This not only reduces resource cost but also minimises wastage of time and resources.

 

• Other labour cost savings

 

Implementation of a Human Resource Software also helps in cutting other labour costs like petty cash manager and other such roles. These tasks could be automated by HRMS and the need for these ‘other labour costs’ can be eliminated.

 

• Better Human Capital Management

 

Besides mere cost-cutting a business is also benefited by the positive work environment which in return would help in increasing productivity and maintain a better relationship with the employees. A happy and satisfied employee will give more effort and turn out to be a better asset than a dissatisfied employee. Here’s  how an HRMS will help in better management of your Human Capital:

 

• Improved engagement with workforce

 

One way of improving the relations with employees is to be in conversation with them and let them express themselves. HRMS allows employees to put forth their views on the discussion forum and get a sense of satisfaction. Improved engagement with the workforce also enables you to track progress more accurately.

 

• Improved Employee Retention

 

A good employee retention rate shows how well you treat your employees and how satisfied they are working in your organisation. It is very important to maintain a good employee retention rate as it adds up to the goodwill of your organisation.

 

 

In conclusion, implementation of an HR Software boosts organisational performance of course, but is more economical at the same time. There are various ways in which an HR Software helps you cut down your costs and improve organisational performance.

 

Spine HR Suite is a great HR Partner that will help you automate your HR Processes without making a huge hole in your pocket. If you still aren’t sure about HRMS you should read how HRMS benefits your organisation’s performance.

We’re sure you’ve heard about how automation is making HR Processes easier but have you ever wondered how and why?

 

Have you ever considered getting an HRMS and automating your HR Processes? Continue reading this blog to know what exactly does ‘Automation in HR’ mean and some must-have services.

 

What is Automation in HR?

HR automation can be defined as the process of enhancing the efficiency of the HR department by freeing employees from tedious manual tasks, and allowing them to focus on complex tasks like decision making and strategizing. In simple words, HR Processes are carried out automatically with the help of a software wherein you just input the data and the system carries out the rest of the work

 

How Automation helps?

Now that we know what automation is in HR, let us take a look at how automation helps in increasing organizational efficiency.

 

• Increases Productivity

It is obvious that automating HR Processes reduces the time lapsed in carrying out the tasks. Be it marking attendance or calculating salaries, an HR Software is sure to make it quicker and more accurate. This enables the manager to focus on other important tasks like managing the workforce or strategising the workflow. You can learn more about How HRMS Benefits Your Organization’s Performance here.

 

• Reduced Errors

A human is bound to make mistakes but a software is sure to give you accurate and quick results on the condition that you have entered the correct input. This liberates the personnel from the tedious task of arrears calculation and other such strenuous calculative tasks.

 

• Improved Recruitment

An HRM Software automates the processes of Application Tracking, Data Analytics, Assessment, Onboarding and Training and makes the Recruitment process way smoother. It also dismisses any unintentional biases so that you can be sure that the candidate you hire is the best. You can know more about How automation in the HR process helps in Recruitment here.

• Must-have Automated HR Services

If you consider getting an HRMS, the following are the services which will provide a great boost to your organization’s productivity and you must consider getting them.

 

• Employee Onboarding

An Employee Onboarding software/module helps you collect the employee’s important documents electronically and have them in a secure server. These documents can then be delivered instantaneously to the team. Like this, processes that would’ve taken can be completed within hours.

 

• Employee Self-service

With Employee Self Service, an employee can view and change their information and can track their progress as well. This makes the employee independent and the HR can focus on managing the workforce.

 

• Timesheet

Timesheet lets the employee access the project muster and get information about the ongoing project. Employees can also see their calculation of their attendance based on their working hours.

 

• Attendance and Leave management

As the name suggests, Attendance and Leave Management assists the manager with keeping track of employee leaves and attendance. As attendance is automated, there is no chance of miscalculation of attendance and even if the employee forgets to mark in/out, they can apply for swipe attendance. Attendance and leave management can also be integrated with payroll to automate the calculation of monthly salary.

 

• Payroll

And finally, Payroll. Payroll might as well be the most important part of an HR system. Payroll can be integrated with Attendance and it automatically calculates and generates monthly employee payslips. Once payslips are generated, the salaries are directly sent to the employee’s bank account. The day after the salaries are disbursed, payslips are disbursed as well. You can learn more about payroll here

 

In Conclusion, we can say that Automation greatly helps in boosting your organization’s efficiency. HR processes can be automated and professionals can then focus more on strategizing. Digitization being the next big thing, one can say that Automation is the future of HR.

If you are looking to automate HR processes in your organization too, Spine HR Suite is the best HR Solution you can get in today’s market. Click here to know more about Spine HR Suite.

An HRM Software lets you automate your HR processes which liberates the HR letting them focus on more important tasks while cutting down costs simultaneously. Now that’s what you call a win-win!

 

 

 

What is HRMS?

HRMS, short for Human Resource Management System, is a form of application or suite of applications which integrate numerous HR processes. It is a centralized software that helps in processing major HR Tasks.

 

 

 

Why is HRMS becoming a must-have?

 

Employers are becoming aware of the overwhelming amount of work that an HR has to do. In addition to that, it is very difficult for an HR to perform all these tasks and still be able to efficiently manage employees. Not to mention making sure that employees get a friendly and growth-oriented environment. Here’s what makes HR Management System a need:

 

• Increased efficiency

Implementing an HRM Software makes the HR processes quicker and more precise. It also liberates the HR from the excessive workload and this time can be utilized in managing the resources better, ultimately increasing the efficiency.

 

• Employee Self Service (ESS)

Employee Self Service is one of the HRMS Modules, this makes the employees self sufficient. ESS allows the employees to view and change their own details, which otherwise, they  had to go to the HR for. This makes the process quicker by cutting down the intermediary. ESS consists of personal and statutory details, CTC and much more.

 

• Performance Management System (PMS)

Performance Management System is another module of the HR Software that allows both the employees and the employer to track the progress of the employee. Lined-up Goals, Workflow, Performance Appraisal and many Detailed Reports can be found under PMS. This enables the employee to view their progress and improve in the needed areas, boosting productivity.

 

 

• Reports & Analytics

With a Human Resource Management System, various reports and analytics can be accessed at any time from anywhere. HRMS enables the employees to access their attendance, leave, and performance reports at their convenience. This makes employees independent and track their own progress, taking down this load from the HR’s shoulders.

 

• Cost-Effective

Alongside making the workload a lot more manageable, the HR System is a lot more economical. Implementation of an HRM Software reduces the need to buy office supplies like ink, paper and filing cabinets as the process is completely digital and paperless. Besides these “on the surface” benefits, there are many consequential benefits as well. Conventional methods of carrying out HR Processes are good indeed but have you ever thought about how many different tasks an HR has to perform in a day? Depending upon the size of the organization, an HR processes salaries of numerous employees, maintains the record of attendance and not to mention the countless other tasks. It becomes extremely difficult for the HR to take care of employee well-being. With HRMS, an HR can efficiently manage the workforce leading to a better work environment and employee mental health.

 

• The Future of HR

Things haven’t been the same after the lockdown. Digitization and Automation has affected almost all sectors of our lives, including HR. HR Software are in boom and more affordable than ever. HRMS provides you with 360 degree benefits, its a full package whether it is about being in trend, economical, efficient or whatever, hrms is sure to be the future of how HR activities are done.

 

How to start with HRMS?

 

After you’ve made up your mind and decided to boost your organization’s performance by implementing an HRMS, you have to choose what HRMS goes with your organization the best. Let us take a look at the things you need to keep in mind when choosing an HRMS-

 

• Your Organization’s Size

Do you need to get the bulk of modules or do you need to cherry pick? As HRM Software is modular, you need to consider the size of your organization before choosing. SpineHR offers you 19 different Modules to choose from, in other words, a great choice for an organization regardless of the size!

 

• Deployment options

Spine HR offers 3 deployment options namely; On premise, Hosted and Cloud. If not on cloud, you have the option to choose whether the server hosting the HRMS is on your premises or is hosted by a third-party. There are pros and cons of all options depending on your organization. Hence it is essential to consider factors like size, employee strength, etc.

 

 

In conclusion, HRM Software is becoming a major need in organizations and in many cases a merit for developing brands. Installing an HRMS enhances the organizational performance by a mile. This increasing demand and the ability to boost organizational efficacy has made HRMS a must have in this era.

 

Looking for the perfect HR Solution for our organization? SpineHR Suite is the one stop solution for you!