Archives

There is no need for an HRMS Interface to be boring and dull! Make Personalisation in HRMS Interface to make it look like home!

 

 

Can an HRMS be personalised? How do I do it? How much of it is personalisable? What exactly can I personalise? Woah woah woah! Chill out! Today we will explore the limits of personalisation in HRMS! Keep reading to know all about HRMS personalisation!

 

 

Multiple Deployment Options

Starting off, an HRMS  can be deployed either at your own Premises, on Cloud or be an Hybrid of both. On Premise HRMS refers to when the system and the software is installed on your premises. On Cloud is when the System is hosted on the solution provider’s server or any third party hosting. An HRM System is said to be Hybrid when you have the software and the system on your premises but you pay in instalments instead of the huge upfront cost of the On Premise option. You can learn more about the different deployment options here.

 

The Magic of Modularity

An HRM Software can be personalised even before implementation! Yes, that’s correct! An HRMS is usually modular and you can pick and choose the modules to create “The Perfect Software” specially mended for your organisation! Let’s take an example, you are an organisation with 100 employees and you need an HRMS to maintain the attendance and leaves of the employees and automate the payroll. You can buy only the Payroll and Time and Attendance Modules of a Suite instead of the array of modules! This cuts down your costs and makes the product scalable as well. In Simpler words, the product grows as your organisation grows and as you keep on adding more modules according to your needs!

 

Access Levels

It is important for an organisation to have a streamlined workflow. Having an HRMS makes the workflow smoother while eliminating the human errors as well. You can strategize the levels of Access or Approval Authority. Which means you can grant access to employees and make them approvers, of course with this power there comes responsibility and consequences for the misuse. You can also dismiss someone as an approver. You can create a workflow chart with different levels of approval and access. It just goes on and on, you just need to explore!

 

Reports

Bell Diagrams? Bar Graphs? Numerical Reports? Official Letters? HRMS can provide you with all of these types of reports and many more! Of Course, these reports are totally user-definable. You can create infographical reports by combining some of the above mentioned types, it’s totally up to you! Report writer tool helps you automatically create detailed as well as summarised reports all of it with the liberty of total personalisation!

 

User Personalisation in HRMS

Okay now that you have chosen the HRMS based on your needs, have deployed the HR Software knowing that you can create personalised reports when needed. What about the interface? If real life desks can be organised, why can’t the virtual desk be personalised? With Spine HR Suite, you can personalise the look of your dashboard. You can reorganise the look of your dashboard, fill it up with infographics and then scroll to see the written reports! There is no end to mixing and matching!

 

Organisation & HR Branding

If it doesn’t look like you then it probably isn’t! Your HR Software, your portal should be a reflection of your organisation! How to do that? Well, personalisation is the key! Influence the Portal’s User Interface with your brand’s colours, logo, fonts, layouts, etc! This allows your HR Department to integrate a bit of marketing in their processes and display the company’s brand influence on the HR Software!

 

In short, personalisation in HRMS ends where your imagination stops. You can mix and match to create an endless “Unique to you and only you” kind of interface and product. If you are looking for an Automated HRM Solution which gives you such a level of personalisation, Spine HR Suite is the product you are looking for! Along with two decades of industry experience and global presence, Spine HR Suite will be the one stop solution to all your HR related problems!

Physical Verification? Regulatory Compliance? Asset Tracking? Barcode Generation? Leave all this asset Management stress to Spine Assets!

What if Fixed Asset Management was automated as well? Yes, that’s correct! All the asset management hassle can be automated! Sounds good? Let us go through the features that you must look out for in a Fixed Asset Management Software!

 

• Asset Assignment

Imagine that you have a brand new asset, let’s say a laptop. You have Mr. Sharma, working at your organisation as a software engineer. You have assigned the laptop to Mr. Sharma. A Fixed Asset Management System allows you to make a record and track the laptop you have provided to Mr. Sharma. Besides that, if you provide Mr. Sharma a new laptop or PC, you can just replace the barcode attached to Mr. Sharma’s name! This ensures that you have the data for who has the particular asset and where it is currently. The system gives you all the information you need for tracking the assets if you update the data regularly.

 

• Regulatory Compliance

Asset management compliance is required to manage assets as per the standard of the business specific sector. An organisation must comply with the relevant laws and regulations and internal policies. Compliance ensures that the organisation follows the rules made by the government and authorities. Spine Assets has integrated regulatory compliances that ensures a single source of data for finance with use of history to reinforce established guidelines.

 

• Document Attachment

Getting back to Mr. Sharma, you can attach documents like photos, manuals, invoice, purchase information, warranty or service cards to the laptop provided to him. First off, this makes sure the documents are not lost and can be retrieved whenever required. This also helps in setting reminders for service due, lease contract and other such payments or service charges.

 

• Asset Tracking and Labelling

If you have not heard about Barcode Labelling in Asset Management, Let me take you through the magical process of Barcode Generation and Labelling. Labelling your assets helps you in tracking them. Remember Mr. Sharma? If the laptop provided to him had a barcode assigned to it, you could track the laptop’s journey as well as history of the asset, which includes- who, from which department, at what position had that particular laptop before Mr. Sharma and after him. You can generate customised barcodes as per your needs. Through this barcode you can keep an eye on who has the possession of the asset and much more!

• Asset Auditing

We are well aware of the benefits of frequent Fixed Asset Auditing and if not, let me just list down some of the advantages-

 

• Identifying Discrepancies
• Isolating Errors
• Compliance Regulation Check
• And many more!

Now that everyone of us has a basic idea of why Fixed Asset Auditing is beneficial for your organisation we must also know that maintaining a Fixed Asset Audit Report as well as Register is very important as it helps you maintain a regular and updated record of your assets. Alongside that Spine Assets also aids you in the Physical Verification of your assets! This ensures that Mr. Sharma’s Laptop doesn’t go off your radar during the verification of your assets!

 

• Lifecycle History

Remember back when we assigned a barcode to the laptop which was provided to Mr. Sharma? What if you need to know to whom the laptop was assigned to before Mr. Sharma? Or the service due, or any such information? A Fixed Asset Management System will provide you the whole lifecycle history of the asset! Storing detailed asset information and financial history provides organisations with valuable data to enable business decision making.

 

Summarizing, A Fixed Asset Management System should be comprehensive and should help you manage your assets from acquisition to disposal. Spine Assets assists you in tracking your assets, Regulatory Compliances, Audits and Physical Verification of assets and many other asset management utilities. If you are looking for a one-step Fixed Asset Management Solution, Spine Assets is the way to go!

Thinking to get HRMS for your organization but worried about the cost? Well then, this is the guide you need! In this article know why HRMS is cost effective for your Organization.

You must’ve heard a lot about how HRMS is beneficial for your organisation’s performance but along with that, an HRM system is also more cost-effective if you look past the surface, at the whole spectrum. Here’s how implementation of an HRMS will help you minimise your costs:

 

• Direct cost-cutting

 

An HR System helps you directly cut costs as it automates the HR processes that would be done manually otherwise. This saves time as well as money. Here are the ways in which an HRMS cuts the costs of HR process directly:

 

• Less Staffing

With an HR Software, many essential HR Services are automated which in result, reduces the need for excessive staffing. Of course an organisation still needs HR Staff to manage the workforce and carry out processes that require strategizing. But the implementation of HRMS does ensure a reduction in excessive staffing, hence decreasing the staffing costs.

 

• Reduced requirement for office supplies

Since an HRM Software operates digitally the requirement of office supplies like registers, pens, filing cabinets and other such petty office supplies is greatly reduced. Not to mention, the industry is going paperless and getting an HR Software could be your step towards digitization and cost reduction in the process as well.

 

• Indirect cost-cutting

 

Alongside the direct ways, An HRMS is indirectly economical as well. These benefits can be seen when you see under the surface level cost reduction. These are the ways in which an HRMS indirectly benefits your organisation:

 

• Streamlining workflow

 

An HR System is proven to streamline workflow by helping the employees and managers avoid any obstructions. This ensures increased productivity and decreased distractions, ultimately leading to a better overall organisational performance.

 

• Optimum Utilization of resources

 

An HRMS allows the manager to focus on strategizing by automating various other processes. This enables them to plan out the workflow and ensure optimum utilisation of resources. This not only reduces resource cost but also minimises wastage of time and resources.

 

• Other labour cost savings

 

Implementation of a Human Resource Software also helps in cutting other labour costs like petty cash manager and other such roles. These tasks could be automated by HRMS and the need for these ‘other labour costs’ can be eliminated.

 

• Better Human Capital Management

 

Besides mere cost-cutting a business is also benefited by the positive work environment which in return would help in increasing productivity and maintain a better relationship with the employees. A happy and satisfied employee will give more effort and turn out to be a better asset than a dissatisfied employee. Here’s  how an HRMS will help in better management of your Human Capital:

 

• Improved engagement with workforce

 

One way of improving the relations with employees is to be in conversation with them and let them express themselves. HRMS allows employees to put forth their views on the discussion forum and get a sense of satisfaction. Improved engagement with the workforce also enables you to track progress more accurately.

 

• Improved Employee Retention

 

A good employee retention rate shows how well you treat your employees and how satisfied they are working in your organisation. It is very important to maintain a good employee retention rate as it adds up to the goodwill of your organisation.

 

 

In conclusion, implementation of an HR Software boosts organisational performance of course, but is more economical at the same time. There are various ways in which an HR Software helps you cut down your costs and improve organisational performance.

 

Spine HR Suite is a great HR Partner that will help you automate your HR Processes without making a huge hole in your pocket. If you still aren’t sure about HRMS you should read how HRMS benefits your organisation’s performance.

We’re sure you’ve heard about how automation is making HR Processes easier but have you ever wondered how and why?

 

Have you ever considered getting an HRMS and automating your HR Processes? Continue reading this blog to know what exactly does ‘Automation in HR’ mean and some must-have services.

 

What is Automation in HR?

HR automation can be defined as the process of enhancing the efficiency of the HR department by freeing employees from tedious manual tasks, and allowing them to focus on complex tasks like decision making and strategizing. In simple words, HR Processes are carried out automatically with the help of a software wherein you just input the data and the system carries out the rest of the work

 

How Automation helps?

Now that we know what automation is in HR, let us take a look at how automation helps in increasing organizational efficiency.

 

• Increases Productivity

It is obvious that automating HR Processes reduces the time lapsed in carrying out the tasks. Be it marking attendance or calculating salaries, an HR Software is sure to make it quicker and more accurate. This enables the manager to focus on other important tasks like managing the workforce or strategising the workflow. You can learn more about How HRMS Benefits Your Organization’s Performance here.

 

• Reduced Errors

A human is bound to make mistakes but a software is sure to give you accurate and quick results on the condition that you have entered the correct input. This liberates the personnel from the tedious task of arrears calculation and other such strenuous calculative tasks.

 

• Improved Recruitment

An HRM Software automates the processes of Application Tracking, Data Analytics, Assessment, Onboarding and Training and makes the Recruitment process way smoother. It also dismisses any unintentional biases so that you can be sure that the candidate you hire is the best. You can know more about How automation in the HR process helps in Recruitment here.

• Must-have Automated HR Services

If you consider getting an HRMS, the following are the services which will provide a great boost to your organization’s productivity and you must consider getting them.

 

• Employee Onboarding

An Employee Onboarding software/module helps you collect the employee’s important documents electronically and have them in a secure server. These documents can then be delivered instantaneously to the team. Like this, processes that would’ve taken can be completed within hours.

 

• Employee Self-service

With Employee Self Service, an employee can view and change their information and can track their progress as well. This makes the employee independent and the HR can focus on managing the workforce.

 

• Timesheet

Timesheet lets the employee access the project muster and get information about the ongoing project. Employees can also see their calculation of their attendance based on their working hours.

 

• Attendance and Leave management

As the name suggests, Attendance and Leave Management assists the manager with keeping track of employee leaves and attendance. As attendance is automated, there is no chance of miscalculation of attendance and even if the employee forgets to mark in/out, they can apply for swipe attendance. Attendance and leave management can also be integrated with payroll to automate the calculation of monthly salary.

 

• Payroll

And finally, Payroll. Payroll might as well be the most important part of an HR system. Payroll can be integrated with Attendance and it automatically calculates and generates monthly employee payslips. Once payslips are generated, the salaries are directly sent to the employee’s bank account. The day after the salaries are disbursed, payslips are disbursed as well. You can learn more about payroll here

 

In Conclusion, we can say that Automation greatly helps in boosting your organization’s efficiency. HR processes can be automated and professionals can then focus more on strategizing. Digitization being the next big thing, one can say that Automation is the future of HR.

If you are looking to automate HR processes in your organization too, Spine HR Suite is the best HR Solution you can get in today’s market. Click here to know more about Spine HR Suite.

An HRM Software lets you automate your HR processes which liberates the HR letting them focus on more important tasks while cutting down costs simultaneously. Now that’s what you call a win-win!

 

 

 

What is HRMS?

HRMS, short for Human Resource Management System, is a form of application or suite of applications which integrate numerous HR processes. It is a centralized software that helps in processing major HR Tasks.

 

 

 

Why is HRMS becoming a must-have?

 

Employers are becoming aware of the overwhelming amount of work that an HR has to do. In addition to that, it is very difficult for an HR to perform all these tasks and still be able to efficiently manage employees. Not to mention making sure that employees get a friendly and growth-oriented environment. Here’s what makes HR Management System a need:

 

• Increased efficiency

Implementing an HRM Software makes the HR processes quicker and more precise. It also liberates the HR from the excessive workload and this time can be utilized in managing the resources better, ultimately increasing the efficiency.

 

• Employee Self Service (ESS)

Employee Self Service is one of the HRMS Modules, this makes the employees self sufficient. ESS allows the employees to view and change their own details, which otherwise, they  had to go to the HR for. This makes the process quicker by cutting down the intermediary. ESS consists of personal and statutory details, CTC and much more.

 

• Performance Management System (PMS)

Performance Management System is another module of the HR Software that allows both the employees and the employer to track the progress of the employee. Lined-up Goals, Workflow, Performance Appraisal and many Detailed Reports can be found under PMS. This enables the employee to view their progress and improve in the needed areas, boosting productivity.

 

 

• Reports & Analytics

With a Human Resource Management System, various reports and analytics can be accessed at any time from anywhere. HRMS enables the employees to access their attendance, leave, and performance reports at their convenience. This makes employees independent and track their own progress, taking down this load from the HR’s shoulders.

 

• Cost-Effective

Alongside making the workload a lot more manageable, the HR System is a lot more economical. Implementation of an HRM Software reduces the need to buy office supplies like ink, paper and filing cabinets as the process is completely digital and paperless. Besides these “on the surface” benefits, there are many consequential benefits as well. Conventional methods of carrying out HR Processes are good indeed but have you ever thought about how many different tasks an HR has to perform in a day? Depending upon the size of the organization, an HR processes salaries of numerous employees, maintains the record of attendance and not to mention the countless other tasks. It becomes extremely difficult for the HR to take care of employee well-being. With HRMS, an HR can efficiently manage the workforce leading to a better work environment and employee mental health.

 

• The Future of HR

Things haven’t been the same after the lockdown. Digitization and Automation has affected almost all sectors of our lives, including HR. HR Software are in boom and more affordable than ever. HRMS provides you with 360 degree benefits, its a full package whether it is about being in trend, economical, efficient or whatever, hrms is sure to be the future of how HR activities are done.

 

How to start with HRMS?

 

After you’ve made up your mind and decided to boost your organization’s performance by implementing an HRMS, you have to choose what HRMS goes with your organization the best. Let us take a look at the things you need to keep in mind when choosing an HRMS-

 

• Your Organization’s Size

Do you need to get the bulk of modules or do you need to cherry pick? As HRM Software is modular, you need to consider the size of your organization before choosing. SpineHR offers you 19 different Modules to choose from, in other words, a great choice for an organization regardless of the size!

 

• Deployment options

Spine HR offers 3 deployment options namely; On premise, Hosted and Cloud. If not on cloud, you have the option to choose whether the server hosting the HRMS is on your premises or is hosted by a third-party. There are pros and cons of all options depending on your organization. Hence it is essential to consider factors like size, employee strength, etc.

 

 

In conclusion, HRM Software is becoming a major need in organizations and in many cases a merit for developing brands. Installing an HRMS enhances the organizational performance by a mile. This increasing demand and the ability to boost organizational efficacy has made HRMS a must have in this era.

 

Looking for the perfect HR Solution for our organization? SpineHR Suite is the one stop solution for you!

On Premise, On Cloud or Hybrid Hosting? Don’t let the words scare you! Learn about these 3 HRMS Deployment Options and know they can make your company’s workflow efficient!

 

 

 

There are three ways an HRM System can be deployed- On Premise, On Cloud and Hybrid.

Spine HR Suite offers you all three options of deployment. Very few providers in the market provide all three deployment options while Spine offers you all three and on top of that, the best client support!

 

 

 

On-Premise HRMS Deployment

 

On Premise is when you have the software and the system on your company premises. The initial cost here is higher but so is the level of confidentiality. For managing and maintaining such a system your organisation must have an IT Team.

 

Advantages:

• Long-Term Cost

The upfront cost of implementing an On-Premise HRMS System might be large but if we look at the full cost of ownership and longevity, the cost is comparatively lower than the recurring payments.

• Control

With On-Premise HRMS, you have complete control of your system and the server, given that you have a dedicated IT Team. Since the hardware and data belongs to you, any changes or configurations can be done at your convenience.

• Security

With HRMS hosted on premise, only you have access to your data. No one outside your network can access your organisation’s data. One can certainly say that on-premise hosting is the most secure way of storing and hosting an HRM System.

 

Disadvantages:

• Upfront Cost

The upfront cost of hosting HRMS on premise is large. A smaller organisation might not be able to afford to bear the upfront cost of hosting an HR Management System on their own premises.

• Maintenance

The cost for maintenance of an on premise HRM System is higher as compared to a cloud hosted HRMS as well. Also the organisation must bear the cost of a dedicated IT Team as well.

• Deployment

The deployment process of an on premise HR System is lengthy and time consuming as well. On Premise HRMS deployment is suitable for bigger organisations who must maintain a high level of confidentiality and must have secure connections.

 

On-Cloud HRMS Deployment

 

Next up is SaaS, the software will be installed on our system or cloud. The initial cost is comparatively lower in the short term. A Cloud Based HRMS is maintained and managed through a remote server, usually the solution provider’s own server. To access this server you will have to login with the provided credentials i.e. your Login ID and Password.

 

Advantages:

• Accessibility

With your Login ID and Password, you can access cloud hosted HRMS from anywhere at any time. On-Cloud HR Systems can be accessed through Android, iOS and Web provided that the solution provider is present on these platforms.

• Affordability

Cloud based HRM systems are cheaper as compared to an on-premise HRMS in the short term as there is no upfront cost. Payments should be made in periodic intervals though. These periodic payments include the maintenance costs, support costs and licensing as well.

• Easy Maintenance

Maintenance is very easy with cloud hosted HRMS, since it is externally hosted, there is no need for you to worry about or invest time in the maintenance of your software.

• Deployment

A cloud hosted HRMS is easier to deploy as it is accessible through the internet. It can be set up in less time as there is no need to install a physical server.

 

Disadvantages:

• Connectivity

With HRMS deployed on cloud, there is a necessity of a reliable internet connection as the server is accessed through the internet.

• Customisation

Since the system is not present on the premises of your organisation, customisation and/or configuration of the system is a difficult process. Also sometimes, complex configurations may not align with a cloud server.

 

On-Cloud HRMS is suitable for smaller organisations who don’t have multiple softwares and must not maintain a level of confidentiality as high as some other companies

.

Hybrid Hosting

 

And Finally, Hybrid. As the name suggests, it is a hybrid of both of the above mentioned options. It gives you the confidentiality by installing the software on your premises while keeping the costs down. This kind of hosting offers you a hybrid of the above mentioned options. The Cost is high but it also has a higher level of customizability. It is suitable for organisations which have multiple softwares but do not want to or cannot get an on premise server.

 

Advantages:

• Cost

As compared to On Premise hosting, Hybrid more offers you a lower initial upfront cost. Instead the upfront cost is usually distributed over the course of a year.

• Customisation

Since the system as well as the software is on your premises, you have a greater level of customisability. Along with that, updates and maintenance is easier as well because of the constant support of the provider.

• Accessibility

Just like an On Cloud System, you can access Hybrid HRMS at your convenience. But Hybrid does not limit the accessibility to just the software, since the system is also on your premises, you can access the system and server just as easily.

 

Disadvantages:

• Long-Term Cost

When we look at the long-term cost of an Hybrid system, it turns out to be more than the one time initial investment you make with On Premise HRM System since the payments are spread over a period of time, the costs add up to a great amount.

• Server & Maintenance

Since the server is on your premises, you need to have a dedicated IT Team and bear server maintenance costs. Just like an On Premise system, the server maintenance costs are higher here.

 

 

To conclude, all the deployment options have their own pros and cons. You should choose the option which best suits your organisation’s needs. If you are considering getting an HRM solution for your organisation, Spine HR Suite is one solution provider which offers all three options of deployment.

During or after the pandemic, recruitment will always be an essential process for an organization and HRMS will always help improve the efficiency of this process even after pandemic!

We are all aware that companies carry out their recruitment process safely and efficiently because of hrms during the pandemic and because of hrms after pandemic too. Why don’t we take a look at how things will be post-covid and how having an HRMS will still be relevant, in fact very helpful in regards to recruitment and onboarding and overall performance of your organisation. So without any further chatter, here are 7 ways in which an HRMS will increase your organisation’s recruitment and onboarding efficiency:

 

Resume Parsing

No more struggling for collecting, organising, analysing and storing data! Resume parsing refers to the storage, organisation and analysis of job resumes. An HRM System helps you automate all these processes and make them quicker, more accurate and efficient!

 

Application Tracking

Keeping a track of all the received applications is no less than a nightmare! Spine HR Suite makes application tracking way easier for you with The Best Applicant Tracking Software.  An Applicant Tracking System (ATS) is a part of HRMS which acts as a database for all the job applications. It collects all the data from the parsed resumes and uses it to track the progress of the application. It enables the recruiter to access the information of any applicant from anywhere at any time. ATS makes it easier and more convenient for the recruiters to keep a track of numerous applications received.

 

Candidate Feedback

A good recruitment process is incomplete without the Candidates’ Feedback! Feedback is a great way to improve your recruitment efficiency! You can get auto-generated feedback forms and letters with the automated letter writer tool. There is no limit of improvisation when you have candidates constantly giving you feedback after their interviews!

 

Cost Reports

You can get elaborated cost reports wherein you can get detailed reports about all the costs incurred while the recruitment of the candidate takes place. Other overheads can also be calculated through this tab and you can gather data for processing all the costs incurred.

 

Elimination of Biases

Since the HRM System is automated, there are no biases related to gender, caste, creed or race. This ensures that you get only the best and the most skilled employee regardless of their gender or caste. This makes an organisation that uses an HR Software for recruitment stand out from others.

 

Document Collection

Manpower Form Requisition, check! Applicant Tracking System, check! Recruitment cost calculation and reports, check! Employee Onboarding, done! Now what? Here comes the tedious task of document collection! Collection of documents like Identity proof, Address Proof, Bank details, etc is a task on its own. But you do not need to go through all of this with an HRM Software! Document Collection, Organisation and Storage is completely automated! The employee can enter their details through the portal and upload copies of the necessary documents from anywhere at any time. While the HR can approve the submission requests at their convenience!

 

Employee Master Creation

Now that the new employee is onboard, you have collected all the necessary documents from the employee and the employee has started working. You need to create an employee master. An Employee Master contains all the details regarding the employee’s payroll cycle and salary details. Having an HR management software enables you to automatically create an employee master on the system itself! You do not need to create the master on Excel which is always such a burdensome task. You can customize the employee master as per your needs as the system is totally customizable!

 

In short, an HR Software will still surely increase your organisation’s recruitment process by automating all the work, in some cases, even the interviews and giving you all the necessary reports. It will also help eliminate any potential negatives like personal biases, etc. But it does not end here! After Onboarding, an HRMS after pandemic will still be your HR’s and your employees’ best friend! How? Here’s How HRMS benefits your organisation’s performance!

 

Scared of HRMS Costs? Worried about Huge Server & Maintenance cost? Modularity is here to save the day!

 

1.What is Modularity in HRMS?

 

We are sure that you must have already heard about “Modularity” in HRMS and you must be wondering what the hype is all about? Well, let us tackle the question right now!

 

 

 

 

Let us start with the word “Modular” or “Modularity”, it simply means a degree to which the components of a system can be combined to attain maximum benefit and flexibility. In the context of HRMS, Modularity is achieved when the different services like Payroll, Attendance Management, etc are modules on their own. Let’s put it in simple words, HRMS is the system which automates HR Processes, these “HR Processes” are the modules of an HR Software. The greater the number of modules, the more flexible the software is.

 

Now that we know what “Modularity” means, let us take a look at why Modular HR Systems have an edge over other, non-modular HR Systems-

 

• Lower Costs

With Modularity, you have the option to choose modules that you require. There is absolutely no need to buy the software as a whole. This reduces the cost of the software and brings down the implementation costs as well. Alongside cutting down these costs, It also makes the management and maintenance of the system comparatively much cheaper.

 

• No Need of a Huge Server

With an enormous unified software, comes the need of a huge and powerful server. Modularity solves this problem! You do not need a huge server unless you buy the software as a whole, and even if you do, Spine HR Suite gives you the option for Cloud and Third Party Deployment! You can buy modules as you progress with your organisation. This is the definite benefit of a modular HR Software.

 

• User Definability

The best thing about a modular system is that you can pick and choose a perfect fit for your organisation. A modular HRMS is totally user definable, which means you can start with just one module and then build your way up as you grow. Besides this, a modular HRM System is customisable internally as well. Which means, you can customise the interface of the software as well.

 

• Grows with the Organisation

Modularity in HRMS allows you to slowly, one by one, build up your own customised and integrated HRM System. This system can be described as “Tailored fit” for your organisation. You build the system as you grow” is the best way to describe a modular HRM Software. You quite literally “add” to your software and make it flourish as your organisation expands.

 

2. What Modular HRMS should you choose?

 

The major purpose of modularity is to provide you flexibility in terms of both; cost and system. But the question arises, What Modular HRMS should you choose when there are numerous options available in the market? You should consider the below listed factors while choosing a modular HR System:-

 

• Scalability
• Provider’s Experience in the Domain
• Client Retention & Support
• Implementation Period
• Deployment Options

 

Summarising, a modular HR Software will enable you to afford HRm System at lower costs, regardless of the size of your organization. If you are looking for such modular HR software, Spine HR Suite is a major Solution Provider in the HRMS Domain with more than twenty years of experience. We provide a scalable and responsive solution and are present in 30+ industries with 5000+ customers. We have the highest client as well as employee retention rate in the market. Our team ensures that you have the fastest implementation of the product irrespective of the deployment option you choose- On Premise, On Cloud or Third Party! You can click here to know more about Spine Technologies.

Automation in HRMS was a blessing during the pandemic but what about after it gets over?

An HRMS has helped organizations in numerous ways during the lockdown. Be it location and selfie based attendance marking, Payroll Calculation, Being up to date with all the statutory compliances or tracking the performance of employees while working from home. We’re sure that HRMS will still be a need after everything returns to normal. What makes us think so? Below listed are the factors that make HRMS a need during or after the lockdown!

 

Automation in HRMS

Automation is the biggest benefit of having an HR Software. It aids in quicker and more accurate processing and carrying out of tasks like payroll calculation, attendance and leave management, etc. Alongside this, it enables the HR and Manager to focus on core responsibilities like managing the workforce and maintaining a healthy work environment. It is not wrong to say that automation boosts the overall efficacy of HR processes.

 

Efficient Recruitment & Quicker Onboarding

HRMS Tackles the obstacles in recruitment like resume processing, verification of the credentials and information entered, selection of the best candidates, allocation of joining dates. It also makes the onboarding process way smoother by automating the document submission and collection process. Besides that it also makes the collection of employees’ personal and bank details quicker by allowing them to enter, view and edit such information through Employee Self Service (ESS) portal.

 

Better Employee Management

Speaking of employees, we are well aware that good employees are no less than an asset for an organisation. It is extremely important to manage employees in the ideal manner for the best possible output regardless of the industry. HRMS offers you services like Employee Life Cycle, Employee Self Service, Leave planner, Performance management system, etc. These services come as the modules of an HRM System, thye help in enhancing employee productivity and help them in focusing on the task assigned. An HR Software allows the employees and manager to have a direct contact which otherwise has to go through a hierarchy. This also helps in streamlining the workflow, ultimately leading to better management of the employees.

 

Quick & Accurate Report Generation

Let’s be honest, creating reports is hell of a task. Going through all the data, sorting, posting, calculating and presenting, it just becomes tedious for the employees and the manager. What if all this tiresome work was automated? HRMS does exactly that! Reports can be automatically generated and then exported so that you can also customize and define these reports according to your needs. Reports can be accessed anytime and different reports for different departments can be created. HRMS makes the reports and analytics part simpler than ever before. Being automated and created by the software, these reports are not only quicker to make but also much more accurate.

 

Embedded Statutory Compliance

Statutory Compliance in HR, simply put, is a framework comprising various labour and federal laws to which the company is expected to adhere to, while dealing with the customers. How HRMS helps with statutory compliance you might ask. An organisation might have overseas offices as well where these statutory compliances are different, what HRMS does is makes you aware of these compliances and helps you be updated with them. Spine HR Suite has embedded statutory compliances like PF, ESIC, PT, MLWF & Income Tax (TDS).

 

A Step Towards Digitization

As the world moves towards digitization, the concept of automation and online is taking over the world for good.. HRMS Providers like Spine Technologies make it possible for organisations to stay updated and take a step towards digitization.

 

In Conclusion, an HRMS is sure to provide a boost to your organisation’s performance regardless of  the pandemic situation. Spine HR Suite is the perfect reliable HR Solution in HR industry. You can learn more about Spine Technologies Here.

Worried about proxy marking of attendance? Looking for a good & reliable attendance marking system? Then this blog is exactly for you! In this blog we will be going through what exactly is Geo Tagging & Geo Fencing and how it is beneficial with regards to Attendance marking.

 

 

Geo Tagging & Geo Fencing are two different processes which aids hassle free attendance process. Let’s understand each of these one by one.

Geo Tagging

 

Geo Tagging lets you add geographical information in the form of latitudes and longitude making it easier for you to know the employees’ location along with report time and leave time. This allows you to keep an eye on your employees who are out on the field. Geo tagging can also be used to authenticate attendance with location and selfie based marking so that you have the exact coordinates of your employees when they mark their attendance. The following are the features of Geo Tagging with respect to attendance marking:

 

Monitor Employees

Geo Tagging enables you to tag your employees geographically and track them while they are on duty. Be absolutely sure instead of assuming! This makes sure that your employees are in the workplace and working. And with the Spine HR mobile app you can monitor your employees from anywhere at any time! Ensuring work progress has never been easier!

 

No More Proxy Marking

With Geo Tagging you don’t have to worry about proxy marking of attendance anymore! The attendance of your employees is not only recorded with their biometrics/ face scan/ selfie but also with precise location. This way you can ensure the presence of the employee at the work sites and diminish proxy attendance markings.

 

Elevate Productivity

No Proxies, more work hours, more employee engagement. What do all these factors indicate? Greater, Elevated Productivity of course! As we have already discussed, Geo Tagging lets you monitor your employees, ensure good workflow and prevent proxy marking of attendance. Performance enhancement is sure to come with productivity elevation!

 

Elaborated Reports

You’ve monitored your employees, prevented proxy marking of attendance, and increased the organisation’s performance. Now what? It’s month end and you need reports to calculate the employees’ salaries and of course attendance and performance. With an HRM System, you can get elaborated reports including the in and out times, location based selfie attendance for verification and many other such features.

 

Overall, Geo Tagging is a feature that you would want to consider while choosing a Time and Attendance Software.

 

 

Geo Fencing

 

Geo Fencing enables you to create a digital geographical fence around the workplace which ensures there is no proxy marking of attendance. This boundary makes sure that your employees are actually at the workplace and prevents breaching of workplace boundaries. This fence can be defined and edited by the authority as required with no restrictions on the types of dimensions. Below listed are the features of od Geo Fencing with regards to an Attendance software:

 

Cost Reduction

Be it traditional register entries or the “modern” clunky biometric systems, you would have to invest in some sort of system implementation and a constant maintenance cost. With Geo Fencing, you can create a virtual geographical boundary which would ensure the proper marking of attendance only when the employees enter the company premises. This not only adds to prevention of proxies but also costs much less than the other options in the market.

 

Boundary Definition

Like Discussed above, you can define boundaries around your organisation’s premises. You can define fences with no restrictions on type of dimensions and can also create multiple fences for different office locations as well as employee or HR requirements. Geo Fencing technology allows you to approve or reject attendance requests by checking the fence territories.

 

Summarizing, Geo Fencing lets you be assured that your employees are at the workplace, at the proper time. Along with this, the data can be verified via location based selfie attendance marking and the in and out time markings.