Category: Spine Blogs

On Premise, On Cloud or Hybrid Hosting? Don’t let the words scare you! Learn about these 3 HRMS Deployment Options and know they can make your company’s workflow efficient!

 

 

 

There are three ways an HRM System can be deployed- On Premise, On Cloud and Hybrid.

Spine HR Suite offers you all three options of deployment. Very few providers in the market provide all three deployment options while Spine offers you all three and on top of that, the best client support!

 

 

 

On-Premise HRMS Deployment

 

On Premise is when you have the software and the system on your company premises. The initial cost here is higher but so is the level of confidentiality. For managing and maintaining such a system your organisation must have an IT Team.

 

Advantages:

• Long-Term Cost

The upfront cost of implementing an On-Premise HRMS System might be large but if we look at the full cost of ownership and longevity, the cost is comparatively lower than the recurring payments.

• Control

With On-Premise HRMS, you have complete control of your system and the server, given that you have a dedicated IT Team. Since the hardware and data belongs to you, any changes or configurations can be done at your convenience.

• Security

With HRMS hosted on premise, only you have access to your data. No one outside your network can access your organisation’s data. One can certainly say that on-premise hosting is the most secure way of storing and hosting an HRM System.

 

Disadvantages:

• Upfront Cost

The upfront cost of hosting HRMS on premise is large. A smaller organisation might not be able to afford to bear the upfront cost of hosting an HR Management System on their own premises.

• Maintenance

The cost for maintenance of an on premise HRM System is higher as compared to a cloud hosted HRMS as well. Also the organisation must bear the cost of a dedicated IT Team as well.

• Deployment

The deployment process of an on premise HR System is lengthy and time consuming as well. On Premise HRMS deployment is suitable for bigger organisations who must maintain a high level of confidentiality and must have secure connections.

 

On-Cloud HRMS Deployment

 

Next up is SaaS, the software will be installed on our system or cloud. The initial cost is comparatively lower in the short term. A Cloud Based HRMS is maintained and managed through a remote server, usually the solution provider’s own server. To access this server you will have to login with the provided credentials i.e. your Login ID and Password.

 

Advantages:

• Accessibility

With your Login ID and Password, you can access cloud hosted HRMS from anywhere at any time. On-Cloud HR Systems can be accessed through Android, iOS and Web provided that the solution provider is present on these platforms.

• Affordability

Cloud based HRM systems are cheaper as compared to an on-premise HRMS in the short term as there is no upfront cost. Payments should be made in periodic intervals though. These periodic payments include the maintenance costs, support costs and licensing as well.

• Easy Maintenance

Maintenance is very easy with cloud hosted HRMS, since it is externally hosted, there is no need for you to worry about or invest time in the maintenance of your software.

• Deployment

A cloud hosted HRMS is easier to deploy as it is accessible through the internet. It can be set up in less time as there is no need to install a physical server.

 

Disadvantages:

• Connectivity

With HRMS deployed on cloud, there is a necessity of a reliable internet connection as the server is accessed through the internet.

• Customisation

Since the system is not present on the premises of your organisation, customisation and/or configuration of the system is a difficult process. Also sometimes, complex configurations may not align with a cloud server.

 

On-Cloud HRMS is suitable for smaller organisations who don’t have multiple softwares and must not maintain a level of confidentiality as high as some other companies

.

Hybrid Hosting

 

And Finally, Hybrid. As the name suggests, it is a hybrid of both of the above mentioned options. It gives you the confidentiality by installing the software on your premises while keeping the costs down. This kind of hosting offers you a hybrid of the above mentioned options. The Cost is high but it also has a higher level of customizability. It is suitable for organisations which have multiple softwares but do not want to or cannot get an on premise server.

 

Advantages:

• Cost

As compared to On Premise hosting, Hybrid more offers you a lower initial upfront cost. Instead the upfront cost is usually distributed over the course of a year.

• Customisation

Since the system as well as the software is on your premises, you have a greater level of customisability. Along with that, updates and maintenance is easier as well because of the constant support of the provider.

• Accessibility

Just like an On Cloud System, you can access Hybrid HRMS at your convenience. But Hybrid does not limit the accessibility to just the software, since the system is also on your premises, you can access the system and server just as easily.

 

Disadvantages:

• Long-Term Cost

When we look at the long-term cost of an Hybrid system, it turns out to be more than the one time initial investment you make with On Premise HRM System since the payments are spread over a period of time, the costs add up to a great amount.

• Server & Maintenance

Since the server is on your premises, you need to have a dedicated IT Team and bear server maintenance costs. Just like an On Premise system, the server maintenance costs are higher here.

 

 

To conclude, all the deployment options have their own pros and cons. You should choose the option which best suits your organisation’s needs. If you are considering getting an HRM solution for your organisation, Spine HR Suite is one solution provider which offers all three options of deployment.

During or after the pandemic, recruitment will always be an essential process for an organization and HRMS will always help improve the efficiency of this process even after pandemic!

We are all aware that companies carry out their recruitment process safely and efficiently because of hrms during the pandemic and because of hrms after pandemic too. Why don’t we take a look at how things will be post-covid and how having an HRMS will still be relevant, in fact very helpful in regards to recruitment and onboarding and overall performance of your organisation. So without any further chatter, here are 7 ways in which an HRMS will increase your organisation’s recruitment and onboarding efficiency:

 

Resume Parsing

No more struggling for collecting, organising, analysing and storing data! Resume parsing refers to the storage, organisation and analysis of job resumes. An HRM System helps you automate all these processes and make them quicker, more accurate and efficient!

 

Application Tracking

Keeping a track of all the received applications is no less than a nightmare! Spine HR Suite makes application tracking way easier for you with The Best Applicant Tracking Software.  An Applicant Tracking System (ATS) is a part of HRMS which acts as a database for all the job applications. It collects all the data from the parsed resumes and uses it to track the progress of the application. It enables the recruiter to access the information of any applicant from anywhere at any time. ATS makes it easier and more convenient for the recruiters to keep a track of numerous applications received.

 

Candidate Feedback

A good recruitment process is incomplete without the Candidates’ Feedback! Feedback is a great way to improve your recruitment efficiency! You can get auto-generated feedback forms and letters with the automated letter writer tool. There is no limit of improvisation when you have candidates constantly giving you feedback after their interviews!

 

Cost Reports

You can get elaborated cost reports wherein you can get detailed reports about all the costs incurred while the recruitment of the candidate takes place. Other overheads can also be calculated through this tab and you can gather data for processing all the costs incurred.

 

Elimination of Biases

Since the HRM System is automated, there are no biases related to gender, caste, creed or race. This ensures that you get only the best and the most skilled employee regardless of their gender or caste. This makes an organisation that uses an HR Software for recruitment stand out from others.

 

Document Collection

Manpower Form Requisition, check! Applicant Tracking System, check! Recruitment cost calculation and reports, check! Employee Onboarding, done! Now what? Here comes the tedious task of document collection! Collection of documents like Identity proof, Address Proof, Bank details, etc is a task on its own. But you do not need to go through all of this with an HRM Software! Document Collection, Organisation and Storage is completely automated! The employee can enter their details through the portal and upload copies of the necessary documents from anywhere at any time. While the HR can approve the submission requests at their convenience!

 

Employee Master Creation

Now that the new employee is onboard, you have collected all the necessary documents from the employee and the employee has started working. You need to create an employee master. An Employee Master contains all the details regarding the employee’s payroll cycle and salary details. Having an HR management software enables you to automatically create an employee master on the system itself! You do not need to create the master on Excel which is always such a burdensome task. You can customize the employee master as per your needs as the system is totally customizable!

 

In short, an HR Software will still surely increase your organisation’s recruitment process by automating all the work, in some cases, even the interviews and giving you all the necessary reports. It will also help eliminate any potential negatives like personal biases, etc. But it does not end here! After Onboarding, an HRMS after pandemic will still be your HR’s and your employees’ best friend! How? Here’s How HRMS benefits your organisation’s performance!

 

Scared of HRMS Costs? Worried about Huge Server & Maintenance cost? Modularity is here to save the day!

 

1.What is Modularity in HRMS?

 

We are sure that you must have already heard about “Modularity” in HRMS and you must be wondering what the hype is all about? Well, let us tackle the question right now!

 

 

 

 

Let us start with the word “Modular” or “Modularity”, it simply means a degree to which the components of a system can be combined to attain maximum benefit and flexibility. In the context of HRMS, Modularity is achieved when the different services like Payroll, Attendance Management, etc are modules on their own. Let’s put it in simple words, HRMS is the system which automates HR Processes, these “HR Processes” are the modules of an HR Software. The greater the number of modules, the more flexible the software is.

 

Now that we know what “Modularity” means, let us take a look at why Modular HR Systems have an edge over other, non-modular HR Systems-

 

• Lower Costs

With Modularity, you have the option to choose modules that you require. There is absolutely no need to buy the software as a whole. This reduces the cost of the software and brings down the implementation costs as well. Alongside cutting down these costs, It also makes the management and maintenance of the system comparatively much cheaper.

 

• No Need of a Huge Server

With an enormous unified software, comes the need of a huge and powerful server. Modularity solves this problem! You do not need a huge server unless you buy the software as a whole, and even if you do, Spine HR Suite gives you the option for Cloud and Third Party Deployment! You can buy modules as you progress with your organisation. This is the definite benefit of a modular HR Software.

 

• User Definability

The best thing about a modular system is that you can pick and choose a perfect fit for your organisation. A modular HRMS is totally user definable, which means you can start with just one module and then build your way up as you grow. Besides this, a modular HRM System is customisable internally as well. Which means, you can customise the interface of the software as well.

 

• Grows with the Organisation

Modularity in HRMS allows you to slowly, one by one, build up your own customised and integrated HRM System. This system can be described as “Tailored fit” for your organisation. You build the system as you grow” is the best way to describe a modular HRM Software. You quite literally “add” to your software and make it flourish as your organisation expands.

 

2. What Modular HRMS should you choose?

 

The major purpose of modularity is to provide you flexibility in terms of both; cost and system. But the question arises, What Modular HRMS should you choose when there are numerous options available in the market? You should consider the below listed factors while choosing a modular HR System:-

 

• Scalability
• Provider’s Experience in the Domain
• Client Retention & Support
• Implementation Period
• Deployment Options

 

Summarising, a modular HR Software will enable you to afford HRm System at lower costs, regardless of the size of your organization. If you are looking for such modular HR software, Spine HR Suite is a major Solution Provider in the HRMS Domain with more than twenty years of experience. We provide a scalable and responsive solution and are present in 30+ industries with 5000+ customers. We have the highest client as well as employee retention rate in the market. Our team ensures that you have the fastest implementation of the product irrespective of the deployment option you choose- On Premise, On Cloud or Third Party! You can click here to know more about Spine Technologies.

Automation in HRMS was a blessing during the pandemic but what about after it gets over?

An HRMS has helped organizations in numerous ways during the lockdown. Be it location and selfie based attendance marking, Payroll Calculation, Being up to date with all the statutory compliances or tracking the performance of employees while working from home. We’re sure that HRMS will still be a need after everything returns to normal. What makes us think so? Below listed are the factors that make HRMS a need during or after the lockdown!

 

Automation in HRMS

Automation is the biggest benefit of having an HR Software. It aids in quicker and more accurate processing and carrying out of tasks like payroll calculation, attendance and leave management, etc. Alongside this, it enables the HR and Manager to focus on core responsibilities like managing the workforce and maintaining a healthy work environment. It is not wrong to say that automation boosts the overall efficacy of HR processes.

 

Efficient Recruitment & Quicker Onboarding

HRMS Tackles the obstacles in recruitment like resume processing, verification of the credentials and information entered, selection of the best candidates, allocation of joining dates. It also makes the onboarding process way smoother by automating the document submission and collection process. Besides that it also makes the collection of employees’ personal and bank details quicker by allowing them to enter, view and edit such information through Employee Self Service (ESS) portal.

 

Better Employee Management

Speaking of employees, we are well aware that good employees are no less than an asset for an organisation. It is extremely important to manage employees in the ideal manner for the best possible output regardless of the industry. HRMS offers you services like Employee Life Cycle, Employee Self Service, Leave planner, Performance management system, etc. These services come as the modules of an HRM System, thye help in enhancing employee productivity and help them in focusing on the task assigned. An HR Software allows the employees and manager to have a direct contact which otherwise has to go through a hierarchy. This also helps in streamlining the workflow, ultimately leading to better management of the employees.

 

Quick & Accurate Report Generation

Let’s be honest, creating reports is hell of a task. Going through all the data, sorting, posting, calculating and presenting, it just becomes tedious for the employees and the manager. What if all this tiresome work was automated? HRMS does exactly that! Reports can be automatically generated and then exported so that you can also customize and define these reports according to your needs. Reports can be accessed anytime and different reports for different departments can be created. HRMS makes the reports and analytics part simpler than ever before. Being automated and created by the software, these reports are not only quicker to make but also much more accurate.

 

Embedded Statutory Compliance

Statutory Compliance in HR, simply put, is a framework comprising various labour and federal laws to which the company is expected to adhere to, while dealing with the customers. How HRMS helps with statutory compliance you might ask. An organisation might have overseas offices as well where these statutory compliances are different, what HRMS does is makes you aware of these compliances and helps you be updated with them. Spine HR Suite has embedded statutory compliances like PF, ESIC, PT, MLWF & Income Tax (TDS).

 

A Step Towards Digitization

As the world moves towards digitization, the concept of automation and online is taking over the world for good.. HRMS Providers like Spine Technologies make it possible for organisations to stay updated and take a step towards digitization.

 

In Conclusion, an HRMS is sure to provide a boost to your organisation’s performance regardless of  the pandemic situation. Spine HR Suite is the perfect reliable HR Solution in HR industry. You can learn more about Spine Technologies Here.

Worried about proxy marking of attendance? Looking for a good & reliable attendance marking system? Then this blog is exactly for you! In this blog we will be going through what exactly is Geo Tagging & Geo Fencing and how it is beneficial with regards to Attendance marking.

 

 

Geo Tagging & Geo Fencing are two different processes which aids hassle free attendance process. Let’s understand each of these one by one.

Geo Tagging

 

Geo Tagging lets you add geographical information in the form of latitudes and longitude making it easier for you to know the employees’ location along with report time and leave time. This allows you to keep an eye on your employees who are out on the field. Geo tagging can also be used to authenticate attendance with location and selfie based marking so that you have the exact coordinates of your employees when they mark their attendance. The following are the features of Geo Tagging with respect to attendance marking:

 

Monitor Employees

Geo Tagging enables you to tag your employees geographically and track them while they are on duty. Be absolutely sure instead of assuming! This makes sure that your employees are in the workplace and working. And with the Spine HR mobile app you can monitor your employees from anywhere at any time! Ensuring work progress has never been easier!

 

No More Proxy Marking

With Geo Tagging you don’t have to worry about proxy marking of attendance anymore! The attendance of your employees is not only recorded with their biometrics/ face scan/ selfie but also with precise location. This way you can ensure the presence of the employee at the work sites and diminish proxy attendance markings.

 

Elevate Productivity

No Proxies, more work hours, more employee engagement. What do all these factors indicate? Greater, Elevated Productivity of course! As we have already discussed, Geo Tagging lets you monitor your employees, ensure good workflow and prevent proxy marking of attendance. Performance enhancement is sure to come with productivity elevation!

 

Elaborated Reports

You’ve monitored your employees, prevented proxy marking of attendance, and increased the organisation’s performance. Now what? It’s month end and you need reports to calculate the employees’ salaries and of course attendance and performance. With an HRM System, you can get elaborated reports including the in and out times, location based selfie attendance for verification and many other such features.

 

Overall, Geo Tagging is a feature that you would want to consider while choosing a Time and Attendance Software.

 

 

Geo Fencing

 

Geo Fencing enables you to create a digital geographical fence around the workplace which ensures there is no proxy marking of attendance. This boundary makes sure that your employees are actually at the workplace and prevents breaching of workplace boundaries. This fence can be defined and edited by the authority as required with no restrictions on the types of dimensions. Below listed are the features of od Geo Fencing with regards to an Attendance software:

 

Cost Reduction

Be it traditional register entries or the “modern” clunky biometric systems, you would have to invest in some sort of system implementation and a constant maintenance cost. With Geo Fencing, you can create a virtual geographical boundary which would ensure the proper marking of attendance only when the employees enter the company premises. This not only adds to prevention of proxies but also costs much less than the other options in the market.

 

Boundary Definition

Like Discussed above, you can define boundaries around your organisation’s premises. You can define fences with no restrictions on type of dimensions and can also create multiple fences for different office locations as well as employee or HR requirements. Geo Fencing technology allows you to approve or reject attendance requests by checking the fence territories.

 

Summarizing, Geo Fencing lets you be assured that your employees are at the workplace, at the proper time. Along with this, the data can be verified via location based selfie attendance marking and the in and out time markings.

Gone are the days of maintaining attendance in a register! Get yourself a Time & Attendance Software!

 

 

Time & Attendance softwares are in bloom not only because of the “Go Digital” wave but also because of how it automates this very basic process and saves time and increases efficiency of your organisation. In this blog we will be discussing what a Time & Attendance software does, how it improves your productivity as an organisation and which software you should get if you’re considering investing in one.

 

What is Time & Attendance software?

 

A Time & Attendance software’s basic function is to make the Time Keeper’s job easier and automating the gruesome process of tracking employee shifts and attendance. With Time and Attendance software, you can track your employees’ attendance and workflow. You can also access detailed reports about the same.

 

What does it do?

 

A Time & Attendance Software primarily makes time-keeping efficient. It carries out the below listed jobs and helps in boosting the company’s efficacy:

 

-Calculate attendance and overtime.

Needless to say, the basic function of a time & attendance software is to calculate attendance, track leave and overtime for employees and work in integration with payroll to calculate salary.

 

– Record punch-in and punch-out timings.

The employee can record their in and out times through the mobile app as well as the web portal depending upon what the solution provider offers. Spine HR Suite offers a Mobile app for both iOS and Android as well as web portal attendance marking as well.

 

– Display details about leaves in advance for better management of alternatives.

Employees and Managers can nominate substitutes for the employee on leave to keep the workflow going. One can also plan and view planned leaves for better management of workflow.

 

– Track Leaves.

You can track employee leaves which would help in calculation of salaries and also to maintain the attendance records.

 

– Integration with Payroll for better, accurate salary calculation.

Time & Attendance can also be integrated with payroll as mentioned above for more efficient, quick and accurate salary calculation. An HRMS also automates the payroll process. You can learn more about payroll software here.

 

– Verify attendance before approval.

The attendance of an employee can be verified by the manager by various means. One of the most efficient ways is via geo-fencing and geo-tagging technology. Spine HR Suite offers geo-tagging and geo-fencing technology for attendance verification. You can learn more about it here.

 

– Make the time-keeper’s job easy.

Combining all the processes discussed till now we can say that a Time & Attendance does make a time-keeeper’s job easy, quick and more accurate.

 

What Time & Attendance software to get?

 

After all that we’ve discussed about Time & Attendance software and what it does, you might have considered investing in one. A Time & Attendance software would be a great boost to your organisation’s productivity and a step towards digitization as well. Before choosing a software you might want to consider the above mentioned features and also try if you can get it as a module which can later be integrated with other modules like payroll. Spine HR Suite is one such solution, alongside Time & Attendance there are 18 other modules to pick and choose from so that you can get a perfect solution for your needs. Spine HR Suite offers you the latest technology with the fastest implementation and octagonal client support. You can know more about and contact Spine Technologies.

 

Summarizing it all, no one would like to stay away from the latest technologies and trends and of course not if it helps you enhance your performance as an organisation. Time & Attendance software is a kind of investment that you must make. Regardless of the size of the organisation it has countless benefits and even more if you pair it up with other modules. To conclude, one can say that the Time & Attendance software is a must have.

Just starting out? Want to operate digitally but concerned about costs? Worry no more!

 

 

People usually relate HRMS with huge organizations and big names, but the truth is that an HRM System can also be implemented in a business that has just been incorporated. A Startup might not require advanced activities that an HR Software carries out like Visitor Management and Resource Booking but processes like Time and Attendance and Payroll Processing is integral to organizations of any scale.

 

 

As simple as it might sound, Human resource is a mix of many complex tasks. HRMS helps you automate and simplify these tasks. Since we have discussed How HRMS benefits Your Organization’s Performance, let us now focus on how it helps smaller businesses and startups;

 

 

 

• Automation

Automation is the key factor about HRMS and is the trend on rise in this digitally revolutionizing world. An HR System automatically carries out complex tasks like calculation of arrears, taxes, salaries, etc. once the breakdown information has been fed. This saves precious time as well as allows the managers to focus more on strategizing tasks and better workforce management.

 

• Modularity

Another Key feature of HRMS is Modularity. Being Modular allows an HRM System to be a perfect fit for any organization regardless of the size. Another benefit of modularity is that modules can be brought into use in integration with other modules. Let me make this simpler with an example, a popular case of integration of modules is Payroll and Time & Attendance. Attendance sheet and shift and overtime information of an employee is sent to the Payroll Module for quicker and accurate calculation of net salary.

 

• Employee Retention

With HRMS, you can connect with your employees on a personal level. Discussion Forum, Help Desk, etc are some modules that help in employee engagement. Employee Self Service (ESS) enables the employees to view and change their information without going to the HR, allowing them to focus more on work. In case you’re wondering, here are 5 Ways to Support Your Employees and Help them Perform Under Pressure. Maintaining a good relationship and transparency with your employees adds up in the long term and helps you retain employees for a longer period.

 

• Low Costs

Who doesn’t want some savings in costs here and there? With HRMS, your costs can be minimized which makes the HR Processes simpler and more efficient. HRMS is proven to be directly and indirectly more economical for any business. You can learn more about How HRMS is economical for your Business here.(link to last blog)

 

• Better Overall Management

And Finally, after discussing everything, one can confidently say that an HR Software makes management more efficient hence improving your organization’s performance. Automation gives HRM Systems a prima facie upper hand which just gets better with usage. All you need to do is define a set of rules and the system will do the rest. This liberates the HR from tedious tasks and allows the HR to engage with the workforce better.

 

Summarizing, Better Management at a comparatively lower cost, what else does a startup need? But HRMS does not end here. HRMS is a step into digitalization which is the next big thing in the industry. An HR Software will help your organization flourish and be a part of the digital world.

 

If you are looking for a HR Solution, Spine HR Suite is the way to go! Spine HR Suite offers you 19 different modules to pick from at a very affordable cost, something that your business wouldn’t want to miss out on!

Bigger workforce? Loads of pending tasks? Month end blues? Worry Not, HRMS is here to save the day!

 

Since we have already discussed the need for HRMS in smaller organisations, it is time we talk about how an HRM System is a necessity in the bigger organisation. Be it an organisation with 1000 employees or more than 5000 employees, an HR Software always gives you accurate and efficient performance and reports regardless of the employee count. Below listed are the factors that make HRMS a necessity in huge organisations.

 

Higher Employee Count

Needless to say, a bigger organisation has a Higher Employee Count than a smaller one. The employee count may range from a thousand employees to five thousand and more. Huge number of employees call for a better and efficient way of management. Sure the traditional, manual way of managing the workforce is great but it has many limitations attached to it. HRMS on the other hand automates the tedious processes and enables the managers to focus on productivity improvement.

 

Necessity of Performance Management

As the number of employees increases, the difficulty of performance tracking and managing increases as well. Having an HR System implemented ensures that the employer has access to growth reports, performance analytics and the overall productivity gist on their fingertips, anytime and anywhere.

 

Leave & Substitute Planning

Why skip a day’s tasks when you can appoint substitutes for the employees on leave? An HCM Software allows you to easily communicate and track the leaves and the substitutes appointed for the day. Keeping a track of such data is crucial because every single day affects the performance of the company. Besides that, having a huge workforce makes it harder for the manager to communicate with the employee who is appointed as the substitute. HRMS tackles this problem by notifying the appointed substitute beforehand.

 

Automation of Payroll

Let’s be honest, month ends are the worst! Attendance, Leave and Arrear Calculation, Salary Calculation, Payroll and Payslip disbursement and all other such burdensome tasks hinder the workforce management duty of the HR. With an HRMS implemented, calculations and disbursements can be totally automated and the HR can properly concentrate on workforce management and maintenance of a friendly and goal oriented environment in the workplace.

 

Resource Booking

Let’s face it, a bigger workforce means more difficulty in direct communication and also increased chances of miscommunication. Assignment of proper tasks to the proper resources is a task on its own. A manager might miss that out in the communication or it might get lost in between the levels of the hierarchy. HRMS makes it so that the employee can see the tasks assigned to them on the portal itself. The Manager can directly assign tasks without the risk of getting lost or miscommunicating it. It is safe to say that an HR Software eliminates the risk of miscommunication.

 

Overall Increased Efficiency

Automation if used right, makes things way more efficient and with Spine HR Suite efficiency can be achieved at its finest. 19 different productivity enhancing modules to choose from, Octagonal Client Support, more than 20 years of experience and three different deployment options to choose from. Spine HR Suite is sure to give you the overall efficiency that you expect from an HRMS.

 

Everything we’ve discussed yet boils down to the fact that HRMS is a must in larger organisations as well which have more than a thousand employees. In fact, HRMS is essential regardless of the size of the organisation as it is a tool that increases the performance of the employees as individuals and the company as a whole as well. If you are looking for an HR Software to boost the productivity of your organisation, Spine HR Suite is a great option.

On a hunt for past data for nominating the Employee of the year? No more wandering for files and excels! Get automated reports with the Performance Management System

What is a Performance Management System (PMS)?

Performance management system is a tool that helps the HR track the performance of an individual employee and streamlines performance management. It automates tracking the progress of an employee and provides the manager employee performance reports which would then help the higher level management track the performance.

 

Listed below are 6 major features of a Performance Appraisal System that you should look out for when getting a PMS.

 

Goal Definition

Employees can define their own goals and the time period they must be achieved in. This helps in aligning the employee’s vision with the company’s objective. Alongside that, goal definition also helps in recognising the employee’s contribution in the long term and appreciation of their efforts.

 

Self Appraisal

Self Appraisal helps to establish a stronger work relationship between the manager and the employee. It also provides a deeper insight and a clear picture of employees’ contribution, achievements and weaknesses in certain areas.

 

Score Card & Skill Evaluation

PMS enables you to access employee scorecards. This helps you in generating performance bell curves and also aids in report generation. You can also get auto generated graphical data and reports for analysis with PMS. Automated reports and graphical representation of the data helps you analyse your employees’ performance more efficiently while making the report generation quicker.

 

Historic Datasheet

Managers can also gain access to historic datasheets of employees for accurate comparison and growth analysis. Besides comparison, the manager can access these sheets for evaluating past performance. Not just managers but personnel can also access their growth graphs through Employee Self Service.

 

Valuation Calendar & Performance Improvement Planning

Watch as your employees grow throughout the year with the Valuation Calendar! Mark employee achievements and milestones as you achieve! What’s better than witnessing your company and employees grow?

Some employees lagging behind? No need to worry, nurture your under performing employees by planning their training schedule! Performance Improvement Planning allows you to track and help improve your underperforming employees!

 

Reports & Analytics

Extracting Reports and analytics is made easier with PMS on Spine HR Suite! You can get graphical representation of data, automated generation of reports, User Definable choice on visibility of approval. Alongside that, Spine HR Suite also has an automated report and letter writer to send feedback and letters to intimate personnel! It won’t be incorrect if one said that Spine HR Suite is revolutionising the report generation and analysis process!

 

How will PMS help me?

 

A question that we are sure is lingering in your mind. The simple answer to this is Yes. A Performance Management System is sure to help boost your organisation’s performance by providing you accurate growth reports and data related to your employees’ performance. Knowing the employees’ growth will not only help you recognise their strengths and weaknesses but also will help the managers and HR to maintain a healthy, friendly and growth oriented work environment!

 

Concluding the blog, let’s answer a very obvious question “Should I get a PMS for my organisation?”

Yes you definitely should consider getting a Performance Management System, not just so you could keep track of your employees’ performance and progress but to ensure a great growth oriented work environment as well. Spine HR Suite offers you a great modular Performance Appraisal System and 18 more extremely productivity increasing modules. Over the past two decades into the domain of HRMS has helped us develop a top notch Performance Management System!

No more HR Cabin visits to just rectify an error in your personal information! Change it yourself with ESS in no time!

 

What is ESS?

 

Employee Self Service (ESS) is a module of HRMS which majorly dismisses the need of an employee to go to the HR. It aims to allow the HR manager to more complex tasks like managing the workforce, workflow, etc. It also helps to maintain a friendly work environment in your organization. Below Listed are some major features of an ESS Portal.

 

View/Edit Information

ESS lets your employees view, review, change and update their personal information at their convenience. These changes require approval from the manager though. This process alone majorly eliminates the need to go to the HR, besides that it also minimizes paper and ink wastage as no prints of documents are required.

 

SOX Compliance

With Embedded SOX Compliance, the data in the application is as safe as money in a bank. No one but the employee  can edit their information, provided that they don’t share  their ID and Password.

 

Growth Graphs & Reports

Your employees can access their personal growth graphs to view their progress as a professional, besides that, HR and Manager can also access these graphs and track the progress of the employee, team or the organization as a whole. This data can also be used by the manager to compare the employees’ progress to the past performance reports.

 

Workflow

Employees can access their workflow progress, view their application status and approvers. Alongside that, they can see the organization and workflow chart. This makes the manager as well as the employee aware of the workflow progress, ultimately, boosting the team’s performance as a whole.

 

Application Reminders

The ESS Portal is like an employee’s best friend and a great friend always keeps you on track. With ESS your employees will be reminded of their pending as well as their missed applications. This will help the employee to stay on the clock and complete the assigned tasks on time.

 

Events & Announcements

ESS allows the HR to post about events and important announcements on the dashboard wall and make them known to all employees. This makes it so that no employee is unaware of the event and other important announcements.

 

Birthdays & Anniversaries

Wishing someone “Happy Birthday” now does not require you to remember the date! We understand that you already have a lot of work to do. The ESS Portal displays Birthdays and Anniversaries on the Dashboard which is visible to all employees. Now that’s one way to maintain an employee friendly environment!

 

#AskSpina

#AskSpina is an exclusive feature that Spine HR Suite offers you! Spina is a chatbot which can be your professional virtual assistant! With Spina, employees can make themselves aware of many frequently asked questions without going to the HR!

 

How is ESS beneficial for my organization?

 

Now that you are aware of the features of a good ESS system, you might already know some of its benefits. The major benefit of having an ESS System is that it maintains transparency between the manager and the workforce as it enables the employee to know the workflow as well. Another major benefit is that it makes your employees independent. Employees do not need to go the HR for small queries and tasks like changes in information. If you are looking for a reliable ESS System, Spine HR Suite is a great solution provider. Spine offers a modular HRMS Solution- Spine HR Suite which comes with 19 different modules, Employee Self Service being just one of them.

 

In closing, Employee Self Service is an integral part of a HRMS. It makes the employee self-sufficient and helps the manager enhance the workflow while maintaining transparency which in result will boost the productivity of your organization.